Evidence Clerk - Palm Beach Gardens (Part-Time Temporary)

Clerk of the Circuit Court & Comptroller, Palm Beach County•Palm Beach Gardens, FL

4d•Onsite

About The Position

Unique Part-Time Temporary Opportunity available in our Palm Beach Gardens office! On the job training provided! Our North County office is seeking a highly organized and detail-oriented professional to join their Evidence Division as a part-time temporary Court Specialist III. The ideal candidate will demonstrate exceptional time management skills, thrive in a dynamic environment, and embrace the challenge of diverse responsibilities. This exciting role is responsible for handling, maintaining and processing all civil exhibits entered into evidence during a court proceeding held in North County. This includes the responsibility of maintaining the chain of custody, accurate documentation, secure storage, regular inventory and ultimately the disposition or destruction of evidence pursuant to the Florida Statutes and Rules of General Practice and Judicial Administration. The type of evidence that will be processed in this role may include: digital /electronic evidence (emails, text messages, thumb drive, usb, cds) documentary evidence (contracts, financial records).

Requirements

High school diploma (or GED), supplemented by three (3) years of recent and relevant experience that demonstrates the ability to accurately apply acute attention to detail in maintenance of detailed data, preferably in an automated systems environment; or an equivalent combination of education, training and experience.
Ability to lift 50 pounds or more.
Successful completion of a pre-employment drug screen & physical examination (if applicable) is required prior to employment.

Nice To Haves

Some vocational or college courses preferred.
Once qualified, deputization may be required to perform the assigned functions.
Tasks may involve regular and sustained performance of moderately physically demanding work, typically involving some combination of climbing and balancing, bending, stooping, kneeling, and crouching, and that generally involves lifting, carrying, pushing, and/or pulling of moderately heavy objects and materials.

Responsibilities

Retrieves records from departments; enters records into document management system (Trakman) for storage and tracking purposes; prepares records; labels boxes for storage.
Performs extensive records research, retention and onsite destruction initiatives; includes file shifting/boxing to create space for new records, reviewing records eligible for destruction, and coordinating movement and destruction of records.
Performs regular inventory of records; reviews records for quality, errors and omissions.
Conducts inventories and spot audits of evidence in the location vault.
Reviews and evaluates the civil related evidence exhibits and work processed by courtroom administrators to ensure accuracy and completeness; reports discrepancies/findings to assigned management.
Accepts and reviews exhibits transferred physically or electronically; screens and verifies civil related evidence submitted; verifies case information on exhibit list for accuracy, and that all evidence is properly labeled/bar-coded; inputs information into computerized tracking system.
Ensures compliance with evidence procedures and guidelines; ensures proper chain of custody in compliance with Florida state laws and best practices.
Ensures that all evidence is properly packaged, stored and labeled; inputs all information into computerized tracking system.
Receives, identifies, secures, records and releases various exhibits; maintains strict confidentiality.
Oversees shredding of records eligible and approved.