Events Supervisor

City of Englewood Colorado•Englewood, CO

9h•$75,671 - $113,507•Hybrid

About The Position

The Events Supervisor performs professional level work organizing community events, community engagement and volunteer programs. Plans, organizes, implements, and coordinates all activities associated with community and business outreach, and community volunteer projects and events. Acts as the primary resource and coordinator for city-wide special events.

Requirements

Minimum of three years of experience in community relations and/ or event management.
Valid Colorado driver’s license and a clear or acceptable Motor Vehicle Record (MVR)
Advanced knowledge of Event Planning and Procedures
Advanced knowledge of Public Speaking/ Public Engagement
Advanced knowledge of Community Relations and Community Engagement
Advanced knowledge of Volunteer Coordination
Advanced knowledge of Sponsorship Administration
Working Knowledge of Microsoft Office and standard Windows-based applications
Basic knowledge of Budgeting and financial monitoring
Basic knowledge of Data collection and reporting
Basic knowledge of Social media platforms
Basic knowledge of Staff supervision
Basic knowledge of City policies and procedures
Basic knowledge of Grant writing and administration
Basic knowledge of Communication with internal and external partners
Proficient in developing presentations and spreadsheets.
Advanced skills in developing and delivering presentations, and in building and maintaining working relationships with employees, the public, and partner agencies.
Advanced ability to evaluate program effectiveness and efficiency.
Advanced ability to facilitate meetings and supervise volunteer programs.
Strong budget management skills.
Ability to manage, motivate, and evaluate staff and volunteers.

Nice To Haves

Bachelor's degree preferred.
Certified Special Events Professional (CSEP), Certified Meeting Professional (CMP), or Certified Park and Recreation Professional (CPRP).

Responsibilities

Participates as an active member of the Parks, Recreation, Library and Golf Department team, contributing to strategic planning and operational oversight.
Oversees and coordinates the planning, development, budgeting, and implementation of citywide special event programs and projects, serving as the City's primary point of contact for special events.
Coordinates all aspects of citywide special events, including marketing, contracting, sponsorship solicitation, and post-event evaluation.
Selects, negotiates with, and manages vendors and contractors, and monitors compliance with contract terms, deliverables, and timelines.
Obtains and manages required special event permits, right-of-way and alcohol permits, and certificates of insurance from vendors and event partners; ensures events comply with ADA accessibility requirements.
Develops event-specific risk management, crowd management, and emergency action plans in coordination with Police, Fire, and other public safety partners.
Supervises assigned staff and volunteers, including scheduling, training, performance evaluation, and, when necessary, corrective action.
Encourages resident, school, and business participation in community events, and develops educational materials for print and digital platforms.
Delivers presentations to, and partners with, community groups, boards, and commissions to foster positive, two-way communication between the City, residents, and businesses.
Works collaboratively with the community to develop solutions to ongoing issues, and maintains strong working relationships with City departments, City Council, and boards and commissions.
Identifies volunteer opportunities and programs, and partners with departmental volunteer coordinators to recruit, train, deploy, and recognize volunteers.
Serves as liaison with the Police Department, neighboring municipalities, and other local, state, and federal agencies on community engagement matters, ensuring compliance with applicable service level agreements.
Develops and manages a comprehensive citywide Sponsorship Program that integrates sponsorship opportunities and collaboration across departments, and oversees the City's Naming Rights program.
Monitors revenues and expenditures to ensure the effective and efficient use of budgeted funds, personnel, materials, facilities, and time.
Researches and applies for grants supporting volunteer programs and community engagement initiatives, as directed.
Provides support as requested for departmental events that support community engagement.
Performs other duties as assigned and required.