Events Specialist, Fulbright (Hybrid)

IIE•Washington DC, WA

4d•Hybrid

About The Position

The Institute of International Education (IIE) is hiring an Events Specialist for our Fulbright Events team. We invite you to join a team united by our mission to help people and organizations forge brighter futures through educational exchange and lifelong learning. Working at IIE is more than just a job; it’s a chance to make an impact. To collaborate with a passionate team, grow your skills, and contribute to programs that change lives around the world. This position will work with the Fulbright Events team to advance the mission of the Fulbright program by creating engagement and connections among Fulbright students, scholars, and professionals. Through our events, Fulbrighters from around the world connect with each other, engage with concepts and ideas, and further their professional development, academic success, and understanding of the United States and other countries. This position is responsible for the design, conceptualization and implementation of Fulbright seminar and professional development activities, including but not limited to core in-person seminars and/or special thematic seminars. The Events specialist is the primary point of contact for unique programs in the Fulbright portfolio and Events Team portfolio including, but not limited to, high profile meetings, summits, and VIP gatherings. The specialist will have primary responsibility for content development, sponsor communication, subcontractor monitoring, and on-site implementation.

Requirements

Requires a Bachelor's degree and at least five years of related work experience, or an equivalent combination of education and experience.
Experience managing large-scale event planning operations.
Ability to multitask and meet deadlines.
Experience managing resources and workflow.
Ability to build and/or adhere to project budgets.
Experience overseeing program vendor contracting and financial closeout.

Nice To Haves

Experience developing adult-education programming on general and specific topics, preferred.

Responsibilities

Develops Seminar themes, conducts agenda review, and advises on speaker identification and preparation.
Manages activities of the assigned portfolios, including the RFP process, seminar design, logistical implementation, and subcontractor monitoring.
Establishes timetables, events and processes for Fulbright Student in-person and virtual seminars and professional development programs.
Manages the key areas on all assigned events including: solicitation of seminar program content proposals from qualified organizations; oversight of event management system and other technology solutions; financial monitoring and closeout; and program reporting and assessment.
Ensures appropriate compliance with policies and procedures.
Designs and implements new procedures for event management, as needed.
Represents IIE at in-person events, liaising with sponsors, program partners, VIPs, and participants.