Events Specialist Temp

Ropes & Gray•Boston, MA

2d•$38 - $55•Hybrid

About The Position

The Events Specialist Temp is responsible for the successful planning and implementation of firm-hosted and internal events. This position works closely with attorneys, marketing, business development, practice development and outside vendors.

Requirements

Bachelors' degree with 3-5 years of event planning experience, preferably in the legal or professional services industries.
Prior event planning is a must.
Proven project management skills
Exceptional organization skills
Skilled multi-tasker who can set priorities and meet multiple deadlines in a fast-paced environment; the ability to follow-up and follow-through
Impeccable attention to detail, use of good judgment and problem solving skills
Highly capable of working effectively and efficiently in an independent manner, as well as collaboratively as part of across-functional team across multiple offices
Ability to be a proactive starter with an exceptionally strong work ethic while also understanding the details of a project within the larger context of the identified goals and objectives
Proficient with webinar technology, Microsoft office suite, Internet research and other computer applications/skills
Must be flexible in order to respond quickly and positively to shifting demands and opportunities; able to work under tight deadlines and handle numerous, detailed tasks
Exhibit high energy, enthusiasm, positive attitude and poise; articulate and confident

Responsibilities

Execute and plan firm-hosted events (seminars, receptions, dinners and webinars) through the development and implementation stages.
Communicate event details and key planning dates to necessary team members.
Make appropriate recommendations to assist in building practice group and firm brand.
Fiscally responsible and substantive experience preparing, maintaining and adhering to budgets, including budget tracking.
Responsible for event management from planning stage to on-site details, including (but not limited to) invitations, RSVP tracking, event set-up, food & beverage, audio visual, registration, staffing and speaker management.
Evaluates venue options, makes recommendations and negotiates contracts with outside vendors (hotels, restaurants, caterers, florists, musicians, audio visual, etc.) to increase value and cost savings to the firm.
Assist with event tracking on the global calendar and reviewing available dates to key stakeholders.
Oversees and manages all on-site details of events from set-up to breakdown, including providing direction to other team members on-site, as needed; ability to troubleshoot as necessary.
Prepares reports, emails and other documents for successful event outreach and follow-up efforts, as well as for evaluation of programs.
Supports large-scale internal events.
Coordinates with the internal teams on event related materials such as invitations, copy, signage, advertisements, and other firm-branded mediums.