Events Senior Specialist

Equinix•Redwood City, CA

1d•Hybrid

About The Position

Equinix Global Events is seeking a skilled and proactive Sr. Specialist, Event Logistics, to join our award-winning team. This role will manage a variety of external trade shows and customer events, as well as internal off-sites, including logistics management, budgeting, vendor coordination, and on-site execution, while collaborating closely with internal stakeholders, marketing, and external partners. The ideal candidate is a strategic thinker who thrives in a fast-paced environment, demonstrates ownership and initiative, and is committed to delivering high-impact experiences that reflect the Equinix brand and values.

Requirements

Bachelor’s degree or equivalent experience
4+ years of experience in corporate events, tradeshow management, or experiential marketing
Demonstrated success in independently managing events of varying size and complexity
Strong project management, budgeting, and organizational skills
Excellent written and verbal communication skills
Ability to manage multiple priorities with professionalism and adaptability

Nice To Haves

Experience with event platforms (e.g., Cvent, Jifflenow, Teams, Sharepoint), Airtable, Smartsheet, Salesforce, or related tools is a plus

Responsibilities

Planning and execution of assigned tradeshows, conferences, meetings, and off-site events, managing all logistics from start to finish
Develop and manage event budgets, timelines, and deliverables, including tracking spend, creating purchase orders, processing invoices, and post-event reconciliation
Review and manage contracts, coordinate signature workflows, and ensure all terms align with event requirements
Plan and manage all event logistics, including food and beverage, registration, audiovisual, room setup, and vendor oversight
Identify and secure off-site venues aligned with event objectives, managing all related logistics and planning
Serve as the primary point of contact for vendors, venues, and internal stakeholders, handling all communications and coordination, from contract negotiation through on-site execution
Develop the logistics event run of show and manage guest registration and on-site experience
Guide the development of themes, agendas, and program design that cater to the event and audience needs
Participate in or lead planning calls, drive meeting follow-ups, and ensure cross-functional alignment for shared event initiatives
Partner with stakeholders to evaluate event performance and recommend strategic improvements for future participation
Negotiate contracts and secure preference for future events as needed
Lead final budget reconciliation and ensure all documentation is captured
Model and promote Equinix culture and values
Build trust with stakeholders through proactive communication and accountability
Adapt plans to navigate changing priorities or challenges