Events Production Specialist Port Charlotte

AdventHealth•Charlotte, NC

4d•Onsite

About The Position

Schedules and attends all event planning meetings with internal team. Leads pre-event detailed logistic meetings to educate the internal team. Leads on-site logistics during events to ensure proper flow and set up, managing details and issues as they arise. Manages staff and vendors at chosen event site in order to coordinate details. Reviews event invoices for accuracy and acquires approval for payment. Maintains records of all event aspects including budget summary. Collaborates with event stakeholders and key decision-makers to clearly identify and establish event objectives, needs, and communication guidelines for project updating and event budgeting. Provides coordination to ensure successful real-time execution during event operations, including sufficiency of facilities and food, quality and availability of materials, presence of clear signage, direction of staff, and event set-up/implementation. Identifies and manages potential issues and opportunities impacting desired experience production objectives. Demonstrates flexibility and willingness to support colleagues. Other duties as assigned. Manages coordination of events from concept to on-site implementation.

Requirements

Proven experience as an events planner or organizer
Professional presence in communicating and interacting with leaders, diverse populations, team members internally and in the community
Excellent time management, verbal communication, and written communication skills
Sales skills and ability to build productive business relationships
Ability to manage multiple projects independently and make appropriate decisions while prioritizing effectively
Flexibility and adaptability to change
Strong attention to detail
Excellent customer service skills
Proficient computer and design skills, including MS Office suite and Adobe design software
Ability to provide strategic thought partnership with multiple leadership teams
Develop management control systems to aid in financial planning and cost analysis, and design planning and control systems to coordinate activities and ensure product quality.
Ensures cost and budget and quality objectives are met for designed experiences.
Processes invoices.
Executive decision making and critical thinking using best judgement and experience while identifying alternatives when making timely decisions as needed by the client
Self-starter with ability to implement initiatives in a strategic manner with minimal supervision
Strong understanding of event tools and technologies
Fundamental understanding of event operations and planning
Proficiency in Microsoft Office, including Excel, Outlook, Access, PowerPoint, and Word
Excellent quantitative and analytic skills
Ability to think critically about many aspects of a marketing project to ensure that needs and resources are met to ensure timely and quality implementation
Ability to assess risks associated with opportunities identified by market research, conduct market analysis and compile market data
Must be able to read, write and speak conversational English
Bachelor's degree
1+ years of relevant experience in marketing, human resources, hospitality, communications or related field

Nice To Haves

Flexible schedule and some travel required during certain time periods
Ability to work collaboratively with others
Strong teamwork skills required
Excellent ability to establish rapport with others and ability to build strong interpersonal relationships
Great customer service with positive energy
Exhibit good judgment and decision-making skills
Familiarity with Adobe Creative Cloud

Responsibilities

Schedules and attends all event planning meetings with internal team.
Leads pre-event detailed logistic meetings to educate the internal team.
Leads on-site logistics during events to ensure proper flow and set up, managing details and issues as they arise.
Manages staff and vendors at chosen event site in order to coordinate details.
Reviews event invoices for accuracy and acquires approval for payment.
Maintains records of all event aspects including budget summary.
Collaborates with event stakeholders and key decision-makers to clearly identify and establish event objectives, needs, and communication guidelines for project updating and event budgeting.
Provides coordination to ensure successful real-time execution during event operations, including sufficiency of facilities and food, quality and availability of materials, presence of clear signage, direction of staff, and event set-up/implementation.
Identifies and manages potential issues and opportunities impacting desired experience production objectives.
Demonstrates flexibility and willingness to support colleagues.
Manages coordination of events from concept to on-site implementation.
Other duties as assigned.