Events Planner

Havtech•Columbia, MD

8d•Onsite

About The Position

The Events Planner is responsible for planning, coordinating, and executing a wide range of internal and external events that support Havtech's business objectives, brand awareness, customer engagement, and marketing initiatives. This role works closely with executive leadership, sales, marketing, and other internal stakeholders to ensure successful event execution from concept through completion. The Events Planner manages event logistics, budgets, venue coordination, vendor relationships, communications, and attendee experiences while ensuring all events align with company standards and strategic goals.

Requirements

Bachelor's degree in Marketing, Communications, Business, Hospitality Management, Event Management, or related field; equivalent experience may be considered.
Minimum of five (5) years of event planning experience required, preferably within a corporate marketing organization.
Experience planning and executing both small and large-scale events, including customer events, factory trips, networking functions, trade shows, employee events, and leadership meetings.
Demonstrated experience managing events and marketing budgets.
Experience working with third-party venues, vendors, and external event partners.
Strong written and verbal communication skills, including experience supporting internal communications initiatives.
Proven ability to build relationships and collaborate effectively with executive leadership, internal stakeholders, customers, vendors, and external partners.
Strong networking skills and ability to represent the company in professional settings.
Excellent project management and organizational skills with the ability to manage multiple events simultaneously.
Ability to work independently in a fast-paced environment while maintaining exceptional attention to detail.
Proficiency with Microsoft Office applications and event registration/management platforms.
Ability to travel up to 15% of the time.

Responsibilities

Plan and execute large and small-scale events ranging from 10 to 200 attendees.
Partner with executive leadership, sales, marketing, and internal stakeholders to coordinate event objectives, logistics, and execution plans.
Manage event budgets, including forecasting, tracking expenditures, and ensuring cost-effective event execution.
Source, negotiate, and coordinate third-party venues, vendors, catering, audiovisual services, and other event-related resources.
Build and maintain relationships with industry organizations, external agencies, manufacturing partners, and event vendors.
Support internal communications initiatives through the coordination of company meetings, employee events, and leadership programs.
Coordinate attendee registration, event communications, travel arrangements, and post-event follow-up activities.
Track event performance metrics and gather feedback to evaluate event effectiveness and identify opportunities for improvement.
Represent Havtech at industry events, conferences, networking functions, and association meetings.
Travel, as needed, to support event planning and execution.