Events & Partnerships Coordinator

LabCentral•Cambridge, MA

2d•$57,000 - $74,000•Onsite

About The Position

LabCentral is seeking an Events & Partnerships Coordinator. This is a collaborative role partnering alongside the Events Marketing & Partnerships Lead and reporting directly to the Associate Manager of Events & Partnerships. LabCentral is a network of shared laboratory spaces and scientific communities that serve as a launchpad for high-potential life-sciences and biotech start-ups. We deliver first-class facility and operational support, skilled laboratory personnel, and an expansive events program designed to add value to the community and promote connectivity‒ as well as the other critical services and support that early-stage companies need to begin start-up operations.

Requirements

2–3 years of experience in events operations, coordination, or a closely related field (ideally across multiple event formats and volumes)
Demonstrated experience managing event logistics end-to-end, from planning through day-of execution and post-event wrap-up
Experience coordinating with vendors, venues, or external partners (including scheduling, contracts, and follow-through)
Proficient in Microsoft Office Suite and experience with event management platforms (Swoogo, Eventbrite, or similar) for registration and calendar management

Nice To Haves

Familiarity with the life sciences or startup ecosystem a bonus

Responsibilities

Own logistical delivery for events across all formats: corporate and internal, conferences, social and experiential, and virtual and hybrid
Build and maintain run-of-show documents, production schedules, event timelines, and day-of briefings
Serve as the primary on-site point of contact for logistics, A/V, setup, vendor coordination, and breakdown
Coordinate event spaces, materials, and equipment across LabCentral's Cambridge sites
Oversee virtual event setups using Zoom and Microsoft Teams
Build and manage relationships with key operational partners: venues, A/V providers, catering, production, and staffing vendors
Lead vendor sourcing, negotiation, and contracting (building a reliable, high-quality supplier base that supports program volume)
Serve as the operational point of contact for resident companies, sponsors, and external guests during events
Support partner onboarding and maintain sponsorship relationship continuity in coordination with the Partnerships & Marketing Lead
Build and maintain the team's operational playbooks, checklists, templates, and onboarding materials
Identify and implement improvements to event processes and operational efficiency across the full program
Document institutional knowledge so team capacity is never dependent on any single person
Manage the events calendar, ensuring accurate scheduling and clear visibility across all sites and teams
Events calendar management and cross-team scheduling visibility
Budget tracking and spend documentation
Stakeholder communications and partner updates
On-site troubleshooting and real-time event support