Events Operations Manager
About The Position
The Event Operations Manager is responsible for planning, producing, and executing operational components for assigned endurance events across the Ventures Endurance Events portfolio. This role supports events from initial planning and permitting through onsite execution and post-event closeout, working closely with cross-functional teams, vendors, municipalities, and internal stakeholders. This role is remote, with preference given to candidates located in or near the Chicago region due to event density, operational needs, and proximity to Ventures Endurance Events warehouse and office. The Event Operations Manager reports to the Sr. Event Operations Manager and supports multiple brands and event types across the organization. Travel and weekend work are required. The ideal candidate will have a passion for running or triathlon, and producing top-tier events.
Requirements
- 1–3+ years of event, race, or live event operations experience.
- Strong attention to detail with the ability to manage multiple projects and deadlines.
- Excellent verbal and written communication and customer service skills.
- Strong analytical, organizational, and problem-solving abilities.
- Demonstrated leadership and ability to work cross-functionally.
- Ability to lift and/or carry up to 50 lbs.
- Candidates must be located within reasonable proximity to a major airport to support regular travel demands.
- Significant travel and weekend work are required, particularly during peak event seasons.
Nice To Haves
- Experience working outdoor athletic or endurance events preferred.
- Preference will be given to candidates based in the Chicago area due to event density, operational needs, and proximity to company resources.
Responsibilities
- Plan, produce, and execute operational components for assigned events from contract execution through post-event closeout.
- Manage race-related operational elements including timelines, site plans, course layouts, public safety plans, and parking plans.
- Oversee event course and site layout development, load-in/load-out, and onsite execution.
- Manage onsite event inventories including equipment, branding, collateral, registration materials, and volunteer supplies.
- Secure and document required permits and approvals in coordination with internal leadership.
- Prepare and submit accurate documentation, maps, and supporting materials to municipalities, agencies, and partners.
- Establish and maintain effective working relationships with local jurisdictions, public agencies, and third-party partners.
- Conduct vendor and contractor outreach, quote analysis, negotiation, and management before, during, and after events.
- Track vendor contracts, deliverables, and payments, ensuring accuracy and timeliness.
- Support established event budgets and identify opportunities for cost savings and process improvements.
- Collaborate with Marketing, Volunteer, Customer Service, and other internal teams to ensure consistent participant communication.
- Support marketing and community engagement initiatives, including outreach to run clubs, community groups, and partners.
- Participate in community activations, expos, and promotional events as needed.
- Maintain a database of community and partner contacts and support event amenity programs.
- Provide onsite leadership for assigned events and contribute to long-term event development with a participant-first mindset.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
