Events Operational Intake Specialist

K2 Services•Philadelphia, PA

3d•$0 - $34•Hybrid

About The Position

The Events Operational Intake Specialist will be responsible for managing the intake, logistics and ROI reporting on events for a global law firm. An ideal candidate is detail-oriented, has event planning experience, and is comfortable creating and generating reports/dashboards to understand spend/budget/timelines through various sources of aggregate data. This is a hybrid position where selected candidate will work at the office location 3 days per week.

Requirements

2-5 years’ experience in a similar role, preferably in a law firm or corporate environment
Technically adept
Excellent written and verbal communication skills
Strong interpersonal skills
Maintain confidential information
Ability to excel under pressure and provide quality work product
Clearly and effectively communicate with varying levels of people within the organization
Work productively and cooperatively with other employees
Highly favor candidates with law firm or B2B work environment experience
Intake and triage experience
Experience using MS Office & SharePoint to work on event intake forms
Creating and managing events reporting data & analytics

Responsibilities

Manage all aspects of the event intake process and mailbox
Utilize the Microsoft suite and other tools that can be used to generate dashboards and reports
Work with internal staff, clients, and vendors to coordinate and establish the requirements for an event
Liaise with senior executives and industry leaders throughout the planning process
Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, catering, entertainment, transportation, equipment, and décor
Build and maintain a comprehensive database of industry contacts, vendors, and venues
Provide logistics support for management for all in-person and virtual events