Events Marketing Manager

webAI•Austin, TX

8d•Hybrid

About The Position

webAI is seeking an Events Marketing Manager to own the execution of all events, from major trade shows and global summits to private dinners and executive experiences. This role involves managing all aspects of event planning and execution, including sponsorship deliverables, booth logistics, venue bookings, contracts, shipping, travel, and lead capture. The Events Marketing Manager will work closely with the Head of Growth to ensure each event runs flawlessly. A key responsibility is building systems to capture and process leads generated at events, ensuring a clean handoff to the Salesforce and funnels team. As a startup, this role requires a willingness to wear multiple hats and contribute to broader marketing team needs, offering significant ownership and growth opportunities.

Requirements

3 to 4 years in events or event marketing, ideally including trade shows and executive events
Extremely organized. You track everything and follow up before anyone asks
A clear, fast communicator who can run dozens of email threads without dropping one
Experience building lead capture systems at events. You know how to turn booth conversations into real leads in the pipeline, with a clean process from badge scan to Salesforce
B2B tech or startup event experience. You understand events as a GTM channel, not just a production, and you know what a good lead handoff looks like
Excited, not just willing, to wear a lot of hats and pitch in across the marketing team. This is a startup, and that is the job. Context switching is your superpower
Willing to travel, both domestic and international
Hungry to grow. The people who thrive here take on more, fast, and we make room for them to do it

Nice To Haves

Comfortable on camera. We shoot a lot of video at events and around Austin with our founders, and it is a big plus if you can jump in front of the lens and help bring that content to life

Responsibilities

Own event execution end to end from the moment an event hits the calendar
Manage all communication with event organizers and sponsors: deliverables, deadlines, booth placement, exhibitor profiles
Book venues for hosted events like happy hours, dinners, and executive gatherings
Route contracts through legal and manage vendors, payments, and insurance
Run booth logistics: furniture, signage, shipping, setup, teardown
Prepare speakers and executives: slides, headshots, bios, AV requirements, all delivered on time
Manage registrations, tickets, and team travel
Attend events and help run point on site
Set up lead capture at every event and get clean lead lists to our funnels team fast
Manage swag, collateral, and demo hardware inventory
Track budgets and run post-event recaps: results, spend, and what to improve