Events Marketing Manager (Conferences)

Ashby • San Francisco, CA

58d

About The Position

At Ashby, we believe events are more than just gatherings - they’re powerful moments to connect, inspire, and build community. Every detail, from the first invite to the last goodbye, is a reflection of our brand and our commitment to creating thoughtful, human-centered experiences. We’re looking for an Event Marketing Manager who knows how to create experiences people feel - someone who can balance creative vision with flawless execution and turn every detail into a reflection of the Ashby brand. You’ll own the operational execution of Ashby’s presence at industry conferences and third-party events - from major industry gatherings like Transform, Unleash, and RecFest to niche, high-impact programs across the recruiting landscape. Your role is to bring our event presence to life through thoughtful, high-quality activations that elevate our brand and create meaningful connections with talent leaders. You’ll collaborate closely with internal stakeholders and external partners, managing logistics and budgets end-to-end and serving as a reliable on-site presence to ensure every detail runs seamlessly. This role is perfect for someone who thrives on organization, efficiency, and execution - a dependable operator who excels at managing logistics, keeping teams aligned, and ensuring every event runs seamlessly from start to finish.

Requirements

• You are a strong project manager who keeps programs on track and anticipates issues before they arise.
• You are comfortable managing multiple projects simultaneously, balancing strategic priorities with hands-on execution and attention to detail.
• You bring a relationship-driven approach to your work - whether it’s with vendors, teammates, partners, or customers, you know collaboration is key to great work.
• You see events not just as experiences, but as powerful drivers of brand love and business growth.
• You can travel domestically and internationally - while we share travel responsibilities across the team, this role will require travel monthly.

Nice To Haves

• You bring creative, out-of-the-box ideas to how events and sponsorships come to life.
• You design ancillary experiences around major conferences that become must-attend moments.
• You dream up swag that attendees rave about long after the event is over.

Responsibilities

• Planning and executing all event logistics for Ashby’s participation in conferences and sponsored events, including booth builds, swag, shipping, travel arrangements, staff management, room blocks, and on-site execution.
• Coordinating cross-functionally with Marketing, Partnerships, Sales, and Design to ensure brand consistency, messaging alignment, and seamless attendee experiences.
• Owning vendor relationships, including event organizers, production partners, booth fabricators, shipping/logistics providers, and swag suppliers.
• Managing budgets end-to-end, from forecasting and vendor negotiations to reconciling invoices and tracking spend.
• Creating and maintaining detailed documentation, including event briefs, timelines, run-of-shows, staffing and travel plans, and post-event debriefs.
• Serving as the on-site conference lead, managing setup, run-of-show, and teardown, while ensuring a polished and professional presence.
• Tracking performance metrics such as booth traffic, engagement, and ROI to inform future event sponsorship decisions. Partner with our RevOps team to ensure we have the right infrastructure in place to track leads generated from events.
• Continuously improving operational processes, vendor relationships, and documentation to drive efficiency and scalability across the event program.

Benefits

• You’ll get the time to do things the right way; we put a lot of emphasis on high quality work and avoid quick hacks as much as possible.
• 10-year exercise window for stock options. You shouldn’t feel pressure to purchase stock options if you leave Ashby —do it when you feel financially comfortable.
• Unlimited PTO with four weeks is recommended per year. Expect “Vacation?” in our one-on-one agenda until you start taking it 😅
• Twelve weeks of fully paid family leave in the US. We plan to expand this to employees in other countries as situations arise.
• Generous equipment, software, and office furniture budget. Get what you need to be happy and productive!
• $100/month education budget with more expensive items (like conferences) covered with manager approval
• 401k match in the US
• Ashby’s success hinges on hiring great people and creating an environment where we can be happy, feel challenged, and do our best work. We’re being deliberate about building that environment from the ground up. I hope that excites you enough to apply.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed
• Number of Employees: 101-250 employees