Events Manager

Madden's on Gull Lake•Brainerd, MN

25d•$50,000 - $60,000•Onsite

About The Position

Madden's is an award-winning resort, located on more than 1,000 acres, that anticipates the wishes and desires of vacationers and offers them fantastic golf, upscale dining, lakeside spa, tennis, activity programs for children, biking, shopping, and art gallery with painting classes and almost every kind of on-the-water recreation possible in Minnesota, including fishing. Madden’s has distinguished itself by an emphasis on gracious hospitality, quality, and diversity. Our philosophy is simply to provide the best that Minnesota has to offer. Madden’s is currently seeking a full-time Event Manager. This position has a strong emphasis on weddings and special events. The right candidate will present a personable, helpful and professional image of the resort while coordinating all group activities. Handles all requests for groups of 10 people or more that require assistance with planning their event.

Requirements

Associate degree (AA); three years related experience and/or training in events & sales; or equivalent combination of education and experience. (Hotel Management, Marketing and Event Planning preferred).
Basic knowledge in the food & beverage industry; hotel experience preferred.
Proficiency and Familiarity with different CRM systems.
Organized, great communication, calm under pressure, decisive & flexible
High school diploma
One to three years related experience and/or training; or equivalent combination of education and experience.
Excellent listening, speaking and writing skills will facilitate your ability to communicate with vendors, event attendees, and staff.
Must be able to work alongside other people and adjust your actions to theirs.
Ability to notice the most minute details of an event, from the typeface on the invitations to the kind of salad that will be served at the reception, is essential.
Ability to establish and maintain relationships with vendors is essential and will make your life easier when it is time to plan future events.
Adept at not only solving problems but maintaining your composure when doing so.

Responsibilities

Makes initial contact with all groups introducing yourself as the person to contact for all of their planning needs.
Organizes and reserves all function space for meeting, dining and recreation.
Inspects rooms and displays for conformance to needs and desires of group
Handles walk-in and pre-arranged tours for groups.
Utilizes resort trace system for follow through on group accounts and sales personnel.
Assists resort management with developing and implementing resort specific selling strategies.
Develops an effective communication and information system with the resort team to disseminate details of upcoming groups, meeting events, and special events.
Assists with the completion of sales reports as requested by the DOS.
Maintains current knowledge of hotel rates, strategies, discounts and promotions.
Responsible for ensuring group rooming lists are received in a timely manner and input into the property management system.
Responsible for obtaining group billing information and distributing that information to all resort outlets.
Prepares proposals and contracts for prospective and rebooking groups. Negotiates contracts, pricing, and service agreements withing established guidelines.
Maintains close communication with group contact throughout stay to ensure a seamless guest experience
Entertains clients to establish closer relationship when appropriate.
Recommends and up-sells all the resorts facilities and services to increase ancillary spend.
Arranges for VIP amenity deliveries for their respective groups.
Reviews the final bill upon conclusion of the event and submits to accounting.
Incorporates safe work practices in job performance.
Regular and reliable attendance.
Performs other duties as required, including SALES outreach throughout the year.
Other duties as assigned.