Events Manager

Foundation for Jewish Camp•New York, NY

About The Position

The Events Manager plays a key role in advancing Foundation for Jewish Camp’s (FJC) mission by leading the planning, coordination, and execution of the organization’s events and convenings. This role ensures that all events, including flagship gatherings such as Leaders Assembly, professional convenings, and other organizational programs, reflect FJC’s culture of excellence, creativity, and hospitality. The Events Manager directly oversees a portfolio of major FJC events while supporting teams across the organization in planning and executing additional programs and gatherings. By developing strong systems, tools, and training, the Events Manager ensures that every FJC event, whether centrally managed or department-led, upholds high standards for quality, warmth, and inclusivity, creating meaningful experiences that embody the spirit of Jewish camp. Working collaboratively with teams across the organization, as well as FJC’s development and operations teams, the Events Manager oversees logistics, contracts, vendor relationships, and budgets to ensure seamless execution and alignment with organizational goals.

Requirements

Exceptional organizational and project management skills, with the ability to manage multiple complex events simultaneously.
Strong communication and interpersonal skills, with the ability to collaborate effectively across departments and with external partners.
Proactive problem-solver with excellent attention to detail and follow-through.
Ability to work independently, manage competing priorities, and thrive in a fast-paced environment.
Positive, enthusiastic, and team-oriented approach with a commitment to high standards of excellence.
Proficiency with Microsoft 365, Asana, Slack, and other digital tools, with the ability to learn new systems quickly.
Ability to travel up to 25 percent of the time.
Bachelor’s degree or equivalent experience.
Minimum of 5 to 7 years of professional experience, including at least 3 years in event planning and management.
Demonstrated experience in contract negotiation, budget management, and vendor coordination and relationship management required.

Nice To Haves

Experience in nonprofit or mission-driven organizations preferred.
Familiarity with Jewish communal life and comfort working within Jewish organizational contexts a plus.

Responsibilities

Based on a comprehensive understanding of FJC’s organizational priorities and departmental needs, determine which events are directly managed by the Events Manager and which are supported through staff guidance and oversight. Establish clear parameters for event ownership, coordination, and support to ensure consistency and efficiency across the organization.
Lead the planning and execution of FJC’s signature events, including the biennial Leaders Assembly, ensuring all aspects, such as content, logistics, and participant experience, are coordinated with excellence.
Oversee event timelines, manage vendors, and coordinate internal teams to ensure deadlines and objectives are met.
Manage event budgets, including revenue and expenses, ensuring fiscal accuracy and accountability.
Develop and maintain FJC’s master calendar of events, programs, and activities, and monitor partner organization calendars to avoid scheduling conflicts.
Serve as lead staff for designated events, overseeing all logistics such as transportation, venue selection, hotel management, food and beverage, audio/visual, and speaker coordination.
Support staff in executing events where this role is not the lead, providing consultation, resources, and oversight on logistics and event management best practices.
Establish and refine event planning processes and operational protocols to ensure consistency and efficiency across FJC events.
Develop budgetary guidelines and standard operating procedures for event planning, vendor management, and contract review.
Research and recommend event locations, negotiate and confirm contracts for meeting sites, hotels, catering, and group travel within approved budgets.
Conduct site inspections and oversee vendor relationships to ensure service quality and adherence to FJC standards.
Partner with the Development team to support sponsorship and fundraising efforts related to events.
Collaborate with teams across the organization to conceptualize and deliver high-quality event content aligned with FJC’s mission and strategic priorities.
Model and reinforce a culture of hospitality and excellence across all events, ensuring that staff and participants alike experience a sense of welcome and belonging.
Train and guide FJC staff in on-site event management, vendor relations, and participant service protocols.
Develop tools and training to support staff in planning and executing smaller-scale events with creativity, consistency, and attention to detail.
Act as a liaison between vendors, internal teams, and external partners to ensure operational clarity and responsiveness.
Review and process vendor contracts and payments, ensuring all billing is accurate and timely.
Identify opportunities to enhance FJC’s event experiences through innovation, technology, and improved processes.
Maintain a strong customer service and hospitality orientation, ensuring every event reflects warmth, professionalism, and care for participants.