Events Manager

Pace Gallery•New York, NY

About The Position

Pace Gallery is seeking a collaborative, enthusiastic, and detail-oriented Events Manager to join our New York based Client Relations & Events teams. The Events Manager will be responsible for the planning and execution of the NY gallery’s private events and public programs, as well as supporting the global events program.

Requirements

BA Degree required, preferable in an art related field
7+ years in events/programs production, with commercial artworld or museum development experience preferred
Exceptional project management skills, with the ability to prioritize and multitask in a fast-paced, deadline driven environment
Ability to work independently and decisively, while also bringing a collaborative approach to working within a department and the company
Familiarity with customer relationship management (CRM) tools as well as project management software
Comfortable liaising with international clients, high profile artists, vendors, and staff at all levels
Proficiency with Microsoft Office Suite
A thorough knowledge of and passion for modern and contemporary art and the broader art ecosystem, particularly a familiarity with contemporary artists, key institutional figures, and major art collectors

Responsibilities

Manage the NYC gallery’s planning of exhibition-related events, miscellaneous cultivation events, and public programs
Produce large-scale programs and events at the gallery’s eight-floor flagship New York gallery, in addition to other locations when required
Support the overall events program by collaborating with global teams on event production and vendors for art fair events, public programs, and private events in other markets to help maintain brand consistency and standard execution globally
Prepare event decks to communicate across internal and external teams
With the Sales team and Curators, liaise with artists and key players to produce public-facing performances, screenings, panel discussions, etc.
Prepare and coordinate budgets, expense tracking, invoice processing, and manage the department credit card processing with finance
Liaise and maintain relationships with preferred venues and vendors, including but not limited to catering and staffing services, A/V, floral, and rental companies – negotiating for best rates and creating mutually beneficial partnerships
Center the client experience throughout the full lifecycle of the event – from invitation and RSVP tracking through onsite guest experience and follow up
Work in partnership with several departments across the gallery, including but not limited to Sales and Curatorial, Communications, and Operations
Liaise with external partners for events, including co-presenters and sponsors, on partnership deliverables
Maintain an updated calendar of all gallery programs and events within Asana, as well as a clash calendar of notable cultural events in the region
Communicate program and events information to gallery staff
Create meeting agendas and circulate notes to wider teams
Uphold hospitality and communication standards of excellence across all events and relationships