Events Manager

University of Waterloo • Waterloo, ON

3d • CA$67,689 - CA$84,611 • Onsite

About The Position

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day.

Learn more about our recruitment process.
Job Requisition ID: 2026-01566
Time Type: Full time
Employee Group: Staff
Job Category: Event Management
Employment Type: Temporary
Department: Faculty of Arts - School of Accounting and Finance - Recruitment and Outreach
Hiring Range: $67,688.63 - $84,610.79
Posting Information: This posting is for an existing vacancy.
The internal posting deadline for this position is August 27, 2026 at 11:59PM.
Term: 13 months
This position is being offered as a Secondment or contract opportunity.

Requirements

• University undergraduate degree preferred or equivalent combination of education and experience.
• Minimum of 4 years of event management experience with demonstrated experience in managing and promoting large-scale and high-profile events.
• Demonstrated track record of event management as part of the marketing, communications and/or public relations team.
• Disciplined approach to planning and project execution with exceptional attention to accuracy and detail.
• Independent judgment in areas of time management, task prioritization and decision-making.
• Proven ability to multi-task, manage a large volume, conflicting priorities, and deadlines.
• Exceptional verbal and written communications skills.
• Project management experience with a demonstrated ability to manage concurrent projects under tight deadlines.
• Proven leadership and volunteer management experience.
• Experience developing, monitoring, and managing budgets.
• Proven success in managing multiple and complex projects involving many stakeholders.
• Experience with technology platforms, such as MS Teams, WebEx, Zoom and other 3rd party event software.
• Scheduling and coordination expertise with a focus on virtual event logistics and experience deeply rooted in best practices.
• Reporting expertise for pre- and post-events including registration, attendance, general product metrics and event surveys.
• Independent judgement in areas of time management, task prioritization and decision making.
• Goal oriented, self-motivated with demonstrated ability to take initiative to work independently and effectively as part of a team.
• Strong communication skills - oral and written.
• Attention to detail and accuracy is essential.
• Well-developed organizational, analytical, interpersonal, and customer service skills.
• Knowledge of Microsoft suite of products and UW’s web content management system required

Nice To Haves

• Additional education or training in events management or public relations an asset.
• knowledge of Raiser’s Edge and Advancement Tracker is an asset.

Responsibilities

• Developing the annual strategic plan for a roster of events that support the strategic objectives of the School of Accounting and Finance
• Developing and implementing an integrated communications plan for the promotion of events using both print and electronic media; manages and monitors web-based communication (promotion, registration, post-event feedback, etc.).
• Providing effective communication within the SAF to promote upcoming events and initiatives.
• Working with the Marketing & Communications (MarComm) team to develop and implement marketing and promotional materials.
• Identifying and overseeing online registration system for all events.
• Executing a calendar of events that includes award banquets, receptions, staff appreciation events, donor appreciation events, gift announcements and other special events that support the strategic objectives of the SAF
• Developing implementing, promoting, and evaluating current and new SAF-wide events.
• Supporting Advancement in developing and executing donor recognition and alumni events.
• Assisting the undergraduate recruitment team lead with event support, as required.
• Managing supplier relationships to ensure quality, budget and delivery objectives are met.
• Administering significant event budgets ($10,000 to $50,000 per event).
• Providing superior customer service to internal and external stakeholders.
• Assigning and monitoring workload of assigned co-op student(s), as required.
• Recruit, train, and manage student volunteers to help with planning and delivery of events
• Engage students by empowering them to take on various responsibilities with respect to the set-up, execution, and clean-up of special events
• Ensures volunteers are provided with effective training and development programs and equipped with the right tools and resources to meet deliverables
• Ensures student input and feedback are gathered for student-focused events as part of the post event evaluation process
• Ensuring all events/programs comply with FIPPA and AODA requirements, including requesting and maintaining consent forms (Image/Voice Release forms, Photography/Videography notices) from student participants and volunteers
• Ensuring all events/programs have comprehensive Emergency Action Plans (EAP)
• Work with partners to ensure risk is mitigated at all events (Campus Response, Safety Office, Police Services)
• Serving as a resource to SAF team leads with regard to special events in the SAF
• Providing direction and advice to student groups within the SAF regarding student-run events
• Maintaining a database of vendors, suppliers, and clients
• Creating event reports
• Other duties as assigned by the Associate Director, Marketing & Communications

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level