Events Manager

Rose-Hulman Institute of Technology•Terre Haute, IN

11d•Onsite

About The Position

Events Manager Rose-Hulman Institute of Technology invites applications for the position of Events Manager within the Union & Student Activities Office. This position plays a vital role in enhancing the student experience outside the classroom by supporting the successful planning, coordination, and execution of a wide range of campus and community events. The Events Manager serves as the primary coordinator for reservations and event operations within the Student Union and Campus Chapel, managing both internal and external event requests and serving as the lead administrator of the Institute’s event management system. Working closely with campus partners, clients, and service providers, this position coordinates event logistics, room setups, audiovisual services, catering, and other special event requirements to ensure exceptional service and a seamless event experience. The Events Manager is responsible for maintaining event-related inventories and organizing multiple storage areas within the Student Union. The role assists the Director with the recruitment, training, scheduling, and supervision of student employees, providing leadership and on-site oversight during event setups and operations. Additionally, the Events Manager works directly with external clients to coordinate site visits and manage contracts, insurance documentation, and other risk management requirements associated with facility use. This position also supports the day-to-day operation and maintenance of the Student Union and Campus Chapel by identifying facility needs, submitting and monitoring work orders, coordinating equipment repairs, and facilitating routine maintenance and custodial activities. Administrative responsibilities include processing invoices, check requests, and purchasing card reconciliations; preparing and managing external contracts; and maintaining accurate and current information on internal and external websites related to the Student Union and Chapel. The Events Manager performs other duties as assigned in support of departmental goals and the Institute’s mission, contributing to a welcoming, engaging, and well-managed campus environment.

Requirements

Associate degree in business, communications, marketing, or a related field.
Two to three years of experience in event planning, scheduling, facility operations, or venue management.
Experience utilizing event management software and reservation systems is required.
Knowledge of risk management practices, contract administration, insurance requirements, and event safety protocols.
Ability to effectively manage multiple priorities in a fast-paced environment.
Exceptional attention to detail and strong problem-solving skills.
Excellent verbal, written, and interpersonal communication skills.
Ability to build positive relationships with a wide range of internal and external stakeholders.
Strong analytical, organizational, and project management skills.
Proven ability to coordinate complex tasks and ensure successful event execution and operational efficiency.

Nice To Haves

Bachelor’s degree in business, communication, or marketing.
Three to five years of event planning, scheduling, and building management experience.
Experience in higher education is strongly preferred.
Experience using Cvent Event Diagramming is preferred.
Ability to build collaborative relationships is highly desired.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

Responsibilities

Serves as the primary coordinator for reservations and event operations within the Student Union and Campus Chapel.
Manages internal and external event requests.
Serves as the lead administrator of the Institute’s event management system.
Coordinates event logistics, room setups, audiovisual services, catering, and other special event requirements.
Maintains event-related inventories and organizes multiple storage areas within the Student Union.
Assists the Director with the recruitment, training, scheduling, and supervision of student employees.
Provides leadership and on-site oversight during event setups and operations.
Works directly with external clients to coordinate site visits and manage contracts, insurance documentation, and other risk management requirements.
Supports the day-to-day operation and maintenance of the Student Union and Campus Chapel by identifying facility needs, submitting and monitoring work orders, coordinating equipment repairs, and facilitating routine maintenance and custodial activities.
Processes invoices, check requests, and purchasing card reconciliations.
Prepares and manages external contracts.
Maintains accurate and current information on internal and external websites related to the Student Union and Chapel.
Performs other duties as assigned in support of departmental goals and the Institute’s mission.

Benefits

Variety of health benefit options
Voluntary benefits such as Group Accident and/or Group Critical Illness Insurance
Pet Insurance
Caregiver Resources
Participation in Tuition Exchange
Generous and flexible paid leave program
Dedicated time for professional development
Access to full-service fitness facilities and programming
Access to a performing arts center featuring national touring acts and campus productions
Access to state-of-the-art labs, facilities, and equipment
Opportunities to have an impact on student lives
Part of a greater purpose through multidisciplinary project collaboration that can have a global impact
Continual encouragement and support of philanthropic and volunteer opportunities