Events & Experiences Coordinator

Blink Health

1d • Remote

About The Position

Blink Health is seeking an Events & Experiences Coordinator to support the execution of BlinkRx's portfolio of biopharma trade shows, provider conferences, and BlinkRx-hosted executive programs. This role will work directly with the Senior Manager, Events & Experiences and will be responsible for the operational backbone of all events, including coordinating on-site logistics, attendee and travel coordination, and pre- and post-event execution. The ideal candidate is highly organized, proactive, and thrives in a fast-paced live event environment, managing details to ensure smooth operations and adapting to changes effectively. This role can be remote, with a preference for candidates in the Eastern or Central time zones, and requires approximately 20-30% travel for on-site event execution, including occasional evenings and weekends.

Requirements

• 2-4 years experience in event coordination, marketing operations, or a similar role
• Demonstrated ability to manage multiple logistics workstreams simultaneously without dropping details
• Strong communicator who can coordinate across vendors, venues, and internal teams with low friction
• Comfortable with ambiguity and a fast-moving calendar; things change and you adapt without drama
• Proficiency in standard project management and coordination tools (Google Workspace, Asana or similar, Excel or Sheets)
• Willingness to travel 20 to 30% and support on-site execution including evenings and weekends

Nice To Haves

• Healthcare or pharma industry experience is a plus
• Prior experience managing hotel blocks, group travel logistics, or attendee registration platforms
• Experience supporting executive-level events or programs
• Familiarity with event ops tooling (Cvent, Splash, or similar)

Responsibilities

• Serve as on-site logistics lead at BlinkRx's priority events, including biopharma trade shows (Asembia, JPM Healthcare), provider conferences (Vision Expo), and BlinkRx-hosted executive programs
• Manage day-of coordination across staffing, booth setup, AV, signage, and attendee flow to ensure smooth execution
• Act as the primary point of contact for vendors and venue teams during events, troubleshooting in real time
• Coordinate hotel blocks, room assignments, and attendee travel arrangements for BlinkRx staff attending major conferences
• Manage rooming lists and reservations, with attention to last-minute changes and competing priorities
• Build and maintain logistics trackers, run-of-show documents, and attendee briefings ahead of each event
• Support the Senior Manager on venue sourcing, vendor outreach, and materials production timelines
• Track project milestones and flag risks to keep deliverables on schedule
• Assist with booth design coordination, swag and collateral ordering, and shipping logistics
• Maintain organized documentation across events: contracts, vendor contacts, shipping records, and post-event notes
• Conduct post-event inventory and materials returns
• Compile attendance, spend, and logistics notes to support the Senior Manager's post-event analysis
• Identify recurring pain points and suggest process improvements for future events

Benefits

• We are an equal opportunity employer and value diversity of all kinds. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed