Events Coordinator (Project Management Focused)

ClinicMind • Florida, NY

1d

About The Position

ClinicMind is seeking an Events Coordinator to support our national events, sponsorships, webinars, and partner activations from a project management and execution standpoint. This role is not about picking tablecloths or managing swag alone. It is about owning timelines, deliverables, cross-functional coordination, and post-event follow-through to ensure every event is executed on time, on budget, and tied to measurable business outcomes (NNLs, MQLs, SQLs, pipeline). The ideal candidate is highly organized, deadline-driven, and systems-oriented, with experience managing multiple moving parts across Marketing, Sales, SDRs, Partners, and external vendors.

Requirements

• 2–4 years of experience in: Event coordination or Project management supporting marketing, sales, or growth teams
• Strong organizational and time-management skills.
• Experience coordinating multiple stakeholders and deadlines simultaneously.
• Comfort working in fast-paced, metrics-driven environments.
• Proficiency with project management tools (Asana, Monday, ClickUp, etc.) and Google Workspace.

Nice To Haves

• Experience supporting B2B, SaaS, or healthcare events.
• Familiarity with CRM workflows and lead handoffs.
• Exposure to KPI tracking (leads, pipeline, ROI).
• PMP, CAPM, or formal PM training a plus (not required).

Responsibilities

• Event Project Management & Execution Manage end-to-end event execution using project management best practices: Timelines Task owners Dependencies Risk tracking Maintain detailed event plans for: Conferences Sponsorships Webinars Partner events Track all milestones from contract signature through post-event reporting.
• Cross-Functional Coordination Coordinate with internal teams: Marketing (messaging, promotions, assets) Sales / AEs (on-site coverage, meeting goals) SDRs (post-event outreach to NNLs and MQLs) Partnerships & Affiliates Ensure all stakeholders are clear on: Pre-event responsibilities On-site expectations Post-event follow-up requirements
• Event Operations & Logistics Manage operational details including: Event registrations and booth logistics Shipping, materials, and on-site setup needs Speaker coordination and schedules Track budgets, invoices, and vendor payments in coordination with Finance. Maintain a centralized events calendar and documentation repository.
• Post-Event Follow-Up & Reporting Ensure post-event processes are executed on time: Lead lists uploaded and tagged correctly Handoffs to SDRs and AEs completed Follow-up timelines enforced Support event ROI tracking by maintaining: Attendee counts NNLs, MQLs, SQLs Pipeline attribution Assist in compiling post-event AARs (After Action Reviews).
• Process Improvement & Documentation Help maintain and improve ClinicMind’s Events SOPs. Identify execution gaps, bottlenecks, or risks and proactively escalate. Recommend process improvements to increase efficiency and ROI.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed