Temporary Events Coordinator

David Zwirner•New York, NY

1d•$30 - $32•Onsite

About The Position

David Zwirner is seeking a dynamic Events Coordinator to join its Marketing department on a three-month contract. Based in New York and reporting to the Director of Events, the ideal candidate will have two years of related experience, with a finger on the pulse of the local restaurant, hospitality, and entertainment industries. Excellent communication and data management skills, the ability to manage deadlines in a fast-paced environment, and the ability to work with multiple teams are required. This position will involve interaction with artists, curators, collectors, and vendors, as well as the handling of sensitive client information. Accordingly, discretion, professionalism, exceptional judgment, and superb client-facing skills are essential. Candidates must be diligent, extremely organized, and possess excellent time management and communication skills.

Requirements

BA or Masters degree in a related field.
Minimum of 2 years of experience planning arts-related private events.
Excellent written and verbal communication skills
Proficiency in Microsoft Word, Excel, Google Suite, and various digital tools.
Two years of related experience.
Excellent communication and data management skills.
Ability to manage deadlines in a fast-paced environment.
Ability to work with multiple teams.
Discretion, professionalism, exceptional judgment, and superb client-facing skills.
Diligence, extreme organization, excellent time management and communication skills.

Nice To Haves

Finger on the pulse of the local restaurant, hospitality, and entertainment industries.

Responsibilities

Providing support for private clients and gallery-related events.
Coordinate A-to-Z logistics for select events.
Work with Marketing, Client Development, and Sales teams to manage guest lists, client outreach (invitations & RSVPs), seating charts, and additional client experience touchpoints.
Utilize internally developed CRM database to build and manage guest lists.
Serve as liaison to external vendors: scout and secure venues, negotiate budgets and contracts, menu selection, event staffing, and day-of logistics.
Work with the gallery Facilities team to coordinate equipment needs for in-gallery events.
Work with the Director of Events on budgets and PO approvals, and invoice processing.
Partner with the Design team on event collateral (e.g. invitations) and manage freelancers as needed (e.g. calligraphy).
Secure additional internal staffing support for events as needed.
Work with Gallery management to coordinate guest transportation from opening receptions to event venues.
Manage biannual Gallery Staff event planning and logistics.
Occasionally assist with lifting and moving items, such as boxes of books or tables for events, weighing 10-20 lbs.
Ad hoc projects as needed.