Events Coordinator (Administrative Program Assistant)

UO HR Website•Portland, OR

11d•$21 - $32

About The Position

The Events Coordinator serves as the lead for all SOJC events in the Portland area. The position handles all aspects of event planning, including assisting faculty, students, and staff in envisioning the event from idea to fruition. The position is a forward-facing position that will often work with staff, faculty, and University Advancement to produce high-quality events that drive the mission of the program. The person in this position will facilitate a positive awareness of the brand with students, faculty, potential donors, industry contacts and industry leaders. Responsibilities will include: discretion over details related to event planning, location, food, and marketing details, discretion over assignment of SOJC space and usage including classroom/academic activities, primary point of contact for SOJC/UO faculty and staff, oversight of student workers and contractors for events and has primary responsibility for coordination and management of the room rental program. This position requires occasional evening and weekend work to ensure proper supervision of all events and activities scheduled in department facilities, as well as offsite events.

Requirements

Three years of office experience which included two years at full performance level and experience generating documents; and
Lead work responsibility or coordination of office procedures.
Excellent organizational skills and detail orientation including ability to multitask during constant interruptions
Demonstrated and proven skill with office technology and software
Excellent communication skills
Self-motivated with the ability to make independent decisions and the technical skills to develop and implement administrative procedures, compile and aggregate statistics, and plan for program needs with minimal supervision.
Ability to understand and adhere to budgets and relevant university policies
Ability to work effectively with students, staff and constituent groups from diverse backgrounds.
Provide superior customer service, maintaining composure during stressful situations

Nice To Haves

Experience working in higher education, with events/marketing experience highly preferred

Responsibilities

discretion over details related to event planning, location, food, and marketing details
discretion over assignment of SOJC space and usage including classroom/academic activities
primary point of contact for SOJC/UO faculty and staff
oversight of student workers and contractors for events and has primary responsibility for coordination and management of the room rental program