Events Administrative Assistant

Compass Group•New York, NY

8d•$75,000 - $80,000

About The Position

We are seeking a highly organized and proactive Events Administrative Assistant to support our Events Director and team. This role is pivotal in coordinating catering logistics, managing event operations, and ensuring seamless communication across culinary, service, and sales departments. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and is passionate about delivering outstanding guest experiences.

Requirements

Strong organizational, planning, and time management skills.
Ability to manage multiple projects and deadlines in a dynamic environment.
Excellent communication and interpersonal skills.
Highly proficient in event management platforms (e.g., Tripleseat) and design tools (e.g., Canva).

Responsibilities

Assist in promoting and selling event space; collaborate with operations to ensure flawless execution.
Maximize event revenue through strategic menu planning and upselling enhancements.
Respond to all event inquiries promptly, ensuring same-day follow-up.
Manage leads and inquiries via Tripleseat and other platforms with timely follow-up.
Prepare and distribute Banquet Event Orders (BEOs) and related documentation.
Oversee full event lifecycle: proposals, contracts, payments, floor plans, rentals, and post-event follow-up.
Coordinate tastings, site visits, vendor meetings, and day-of logistics.
Conduct client walkthroughs and greet hosts at event start to ensure satisfaction.
Handle last-minute adjustments and ensure all details are executed as planned.
Print and distribute custom menu cards; coordinate approvals with Chef and Events Director.
Maintain accurate event details in reservation systems and internal platforms.
Update event menus and materials in Canva, Tripleseat, and other tools.
Place orders for specialty items (e.g., kosher meals, rentals, florals).
Attend weekly BEO meetings and ensure all departments are aligned.
Flexibility to work weekends and evenings as needed.
Adhere to time and attendance policies.