Administrative Assistant & Events Coordinator

Touro University•New York, NY

4d•$38,000 - $47,500

About The Position

The Administrative Assistant & Events Coordinator to the Dean of Student Services provides comprehensive administrative, event, and operational support to the Dean and the Office of Student Services. This role requires a high level of professionalism, discretion, and adaptability, with frequent interaction across students, faculty, staff, and external partners.

Requirements

Associate's degree required
Two (2) or more years of administrative experience
Strong organizational and communication skills.
Ability to manage multiple priorities in a fast-paced environment.
Exceptional attention to detail and professionalism.
Commitment to student engagement and campus community building.
Discretion and sound judgment in handling confidential information.
Proficient use of the Microsoft office suite

Responsibilities

Manage the Dean's calendar, schedule meetings, and coordinate logistics
Serve as the first point of contact for the Dean, handling communications with faculty, staff, students, and external organizations
Prepare correspondence, reports, mailings, and other documents; maintain confidential files and records
Screen and respond to telephone, email, and in-person inquiries with professionalism and discretion
Process invoices, payments, reimbursements, and supply orders for Student Services, Admissions, and the Registrar
Approve and manage timesheets, schedules, and assignments for work-study students
Plan, organize, and execute high-profile institutional events including Commencement, White Coat Ceremony, Match Day, Orientation, Accepted Students Day, Senior Week, Residency Fair, and other campus-wide activities
Coordinate logistics such as venue selection, catering, décor, vendor communication, volunteer management, and promotional materials
Set up and manage event spaces, ensuring smooth execution of all details
Create and design event promotional materials, signage, and backdrops
Coordinate student involvement programs including Big Brother/Big Sister and Student Ambassadors
Create and review Student Ambassador applications, host interviews and trainings, and assign ambassadors to tours, interviews, and campus events
Host events for Student Ambassadors and the general student body
Participate in the Wellness Committee, supporting the planning and execution of campus wellness events
Act as a welcoming presence in the Student Services Office—greeting visitors, students, and guests
Assist with the admissions process, including applicant communications, interview scheduling, ordering meals for interview days, and conducting campus tours when needed
Order and manage admissions merchandise and promotional items