Events Coordinator

R.J. Corman Railroad Group•Nicholasville, KY

10d•Onsite

About The Position

The Events Coordinator will be responsible for planning, coordinating, and overseeing all aspects of assigned events. This role involves extensive collaboration with internal departments and external service providers to manage logistics, vendor relations, promotional materials, and on-site execution. Additionally, the position requires diligent inventory and equipment management, including maintenance, organization, and compliance checks for event supplies and vehicles. The coordinator will also assist the Hospitality Services Manager with various duties and special projects.

Requirements

Associate degree in business, event management, hospitality, or a related field, or an equivalent combination of education and experience.
Three to five years of related experience preferred.
Strong interpersonal and customer service skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
Experience maintaining databases and records.
Familiarity with modern office communication and telephone systems.
Strong organizational, problem-solving, and attention-to-detail skills.
Ability to travel as required.
Availability to work evenings and weekends as needed.
Ability to lift and move equipment weighing up to 50 pounds.
Ability to operate and perform basic maintenance on facilities and event equipment.

Responsibilities

Coordinate and oversee all aspects of assigned events, including collaboration with internal departments and service providers, logistics, parking, transportation, lodging, travel, rental equipment, signage, vendor sourcing and management, invitations, promotional materials, safety and security planning, event setup/teardown/cleanup, reservations, confirmations, space planning, venue coordination, hospitality orders, entertainment, and décor.
Maintain and organize inventory for all R.J. Corman event supplies.
Coordinate the maintenance, operation, and cleaning of event equipment.
Identify and address safety and operational concerns related to event equipment.
Organize, inventory, clean, and oversee repairs for event equipment and materials such as tables, chairs, linens, staging, pipe and drape, coolers, sound systems, signage, and related items.
Schedule, perform, and document maintenance activities for all event equipment.
Inventory and replenish supplies as needed in Command Centers.
Conduct monthly inventory and equipment audits.
Maintain and update equipment records within Fleet Manager.
Ensure Department of Transportation (DOT) compliance for all vehicles.
Regularly clean and audit storage buildings and equipment storage areas.
Maintain and coordinate the employee pool vehicle fleet.
Assist the Hospitality Services Manager with additional duties and special projects as assigned.