Events Coordinator
About The Position
Engine is seeking a highly organized, detail-driven Internal Events Coordinator to help build a world-class in-person experience for a remote-first team. This role will support everything from vendor management and registration to the marketing and communications that get people in the room. The Events Coordinator will be the "engine" behind internal events, turning plans into flawless, memorable experiences. Partnering closely with the Employee Experience and Events lead, this individual will own the details, vendors, registration, and communications for offsites, summits, and town halls.
Requirements
- 1–3+ years of experience in event coordination, hospitality, administrative support, or related field
- Experience managing vendors, venues, and event budgets
- Strong written communication skills; comfortable owning comms tied to events
- Proficiency with event registration/RSVP tools and project management tools
- Hands-on experience managing online swag stores and/or corporate merchandise programs
- Highly organized with excellent attention to detail and an eye for design
- Willingness to travel to support on-site events, as needed
Responsibilities
- Support planning and execution for Engine's off sites, annual org summits, and quarterly in-person town halls.
- Coordinate and manage vendors (venues, catering, travel, AV, and swag) to bring every event to life.
- Own registration, RSVPs, and check-in for internal events, ensuring a smooth attendee experience.
- Partner with internal comms to build and send event invites, reminders, and recaps.
- Help build and refine repeatable playbooks for Engine's in-person programs.
- Look for opportunities to automate workflows, improve processes, and provide feedback to Product teams.
- Travel on-site as needed (2-3 times per quarter) to support setup, run-of-show, and real-time problem-solving.
- Own the strategy and execution for internal swag programs (new hires, milestones, and special events), managing the online swag store vendor.
Benefits
- Equity for all employees
- Competitive base pay
- Potential for annual bonus (depending on role)
- Access to full list of benefits at engine.com/culture
- Hybrid-hub model for work environment
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
