Events Coordinator

R.J. Corman Careers•Nicholasville, KY

10d•Onsite

About The Position

The Events Coordinator is responsible for planning and executing various events, ensuring all logistical and operational aspects are managed effectively. This role involves close collaboration with internal teams and external vendors, maintaining event equipment, and assisting with additional duties as assigned by the Hospitality Services Manager. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a dynamic environment.

Requirements

Associate degree in business, event management, hospitality, or a related field, or an equivalent combination of education and experience.
Three to five years of related experience preferred.
Strong interpersonal and customer service skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
Experience maintaining databases and records.
Familiarity with modern office communication and telephone systems.
Strong organizational, problem-solving, and attention-to-detail skills.
Ability to travel as required.
Availability to work evenings and weekends as needed.
Ability to lift and move equipment weighing up to 50 pounds.
Ability to operate and perform basic maintenance on facilities and event equipment.
Pre-employment criminal background checks and substance abuse testing which includes a urine drug test.

Responsibilities

Coordinate and oversee all aspects of assigned events, including collaboration with internal departments and service providers, logistics, parking, transportation, lodging, travel, rental equipment, signage, vendor sourcing, contract management, invitations, promotional materials, safety planning, setup, teardown, cleanup, reservations, space planning, venue coordination, hospitality orders, entertainment, and décor.
Maintain and organize inventory for all R.J. Corman event supplies.
Coordinate the maintenance, operation, and cleaning of event equipment.
Identify and address safety and operational concerns related to event equipment and supplies.
Organize, inventory, clean, and oversee repairs for event equipment and materials such as tables, chairs, linens, staging, pipe and drape, coolers, sound systems, and signage.
Schedule, perform, and document maintenance activities for all event equipment.
Inventory and replenish supplies as needed in Command Centers.
Conduct monthly inventory and equipment audits.
Maintain and update equipment records within Fleet Manager.
Ensure Department of Transportation (DOT) compliance for all vehicles.
Regularly clean and audit storage buildings and equipment storage areas.
Maintain and coordinate the employee pool vehicle fleet.
Assist the Hospitality Services Manager with additional duties and special projects as assigned.