Events Coordinator – University Events

Western Governors University•Salt Lake City, UT

22h•$26 - $38•Onsite

About The Position

If you’re passionate about building a better future for individuals, communities, and our country—and you’re committed to working hard to play your part in building that future—consider WGU as the next step in your career. Driven by a mission to expand access to higher education through online, competency-based degree programs, WGU is also committed to being a great place to work for a diverse workforce of student-focused professionals. The university has pioneered a new way to learn in the 21st century, one that has received praise from academic, industry, government, and media leaders. Whatever your role, working for WGU gives you a part to play in helping students graduate, creating a better tomorrow for themselves and their families. Do you enjoy bringing people together through well-executed events and exceptional service? As a University Event Coordinator, you will play a key role in supporting large-scale university events that foster collaboration, innovation, and connection across the country. Working alongside a dynamic and supportive team, you will help coordinate logistics, communications, registration, and on-site operations that contribute to memorable experiences for thousands of attendees.

Requirements

Strong organizational skills and exceptional attention to detail.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Excellent written and verbal communication skills, with a professional and customer-focused approach.
Proficiency with Microsoft Office applications and cloud-based collaboration tools such as SharePoint.
Experience using event registration software.
Ability to work independently while collaborating effectively within a team environment.
Strong problem-solving skills and a proactive, can-do attitude.
High school diploma required.
2+ years of office experience.
1+ year of event-related experience.

Nice To Haves

Bachelor's Degree preferred.
Previous customer service experience, particularly in event-related or office environments.
Experience supporting large-scale events or multi-event programs.
Familiarity with vendor coordination and event budgeting processes.
Equivalent relevant experience performing the essential functions of this job may substitute for education degree requirements. Generally, equivalent relevant experience is defined as 1 year of experience for 1 year of education and is at the discretion of the hiring manager.

Responsibilities

Manage a shared team inbox, ensuring timely and professional responses to event-related calls, emails, and inquiries.
Coordinate event registration and RSVP processes, maintain reporting, and support event communications.
Assist event planners with vendor coordination, event logistics, and operational planning.
Track event-related expenses, submit invoices, request purchase orders, and follow up on payments as needed.
Take ownership of specialized event functions and processes that support multiple events throughout the year.
Provide on-site event support, including logistical coordination and attendee assistance during events.
Partner with team members on event registration, catering, travel arrangements, faculty support, and other event-related activities.