ACORE Events Coordinator

ACORE • Washington, DC

7d • $57,000 - $65,000 • Hybrid

About The Position

ACORE is seeking an Events Coordinator to support the planning and execution of conferences, meetings, and special events, both virtually and in person. This role involves close collaboration with the Director of Events and external partners. The ideal candidate is detail-oriented, proactive, and possesses strong organizational, communication, and customer service skills, with a passion for advancing clean energy.

Requirements

• Bachelor’s Degree with 1-3 years of relevant work experience.
• Strong organizational and project management skills with the ability to prioritize multiple projects at once.
• Ability to work both collaboratively with a team and independently with little supervision.
• Excellent interpersonal skills and ability to remain calm and solutions-oriented under pressure.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Nice To Haves

• Experience with Zoom and event registration platforms preferred.
• Familiarity with HubSpot/Cannolai a plus.

Responsibilities

• Coordinate event production and delivery in partnership with the Director of Events and external vendors, venues, and event partners.
• Serve as the primary point of contact for event attendees, providing timely and accurate information before, during, and after events.
• Support the Corporate Engagement team by tracking sponsor deliverables and helping ensure sponsorship commitments are fulfilled.
• Manage the events email inbox and ensure prompt resolution of all event-related inquiries.
• Manage the production of ACORE webinars and recordings using Zoom and related platforms.
• Coordinate with the Senior Marketing Manager to ensure events are promoted effectively across relevant channels.
• Assist with speaker logistics, including scheduling prep calls, preparing briefing materials, and drafting thank-you correspondence.
• Lead event setup, inventory management, and attendee check-in onsite at ACORE events.
• Proactively troubleshoot and resolve issues before and during event day.
• Own event registration tools and software; maintain accurate attendee data and reporting.
• Support HubSpot data hygiene and contact management as it relates to event audiences and communications.

Benefits

• Competitive salary.
• Robust health care options.
• Generous vacation policy with 15 vacation days in your first year.
• 11 federal holidays, plus the week between Christmas and New Years.
• Paid parental leave.
• 401(k) retirement plan that includes an employer contribution.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level