Events Coordinator

Onni Group•Chicago, IL

14h•$20 - $25

About The Position

Events at The Bell is seeking a highly motivated, outgoing individual with a passion for hospitality. Detailing events in our Solette Restaurant & patio, private dining room, and Events at The Bell penthouse amenities and event spaces. The position works directly with our Director of Sales and Director of Food and Beverage reporting directly to our Director of Sales. Perks and Benefits: Competitive pay Health Saving Account, Flexible Saving Account, Employee Assistance Program Annual Education Allowance Generous Referral Program Fun and collaborative company culture with lots of team-building events Discounted hotel stays in multiple locations through our Hospitality brand. What Will You Do? Tripleseat experience with skills including managing leads, creating & detailing events, creating documents, managing deposit updates, and maintaining client contacts and accounts. Field Tripleseat inquiries and voicemail requests. This includes checking availability and qualifying all leads before passing along to the ESM/DOS. Maintain and update the event calendar organizing prospects, tentative proposals and definite bookings. Involving yourself in developing and creating specialty items pertaining to each event, such as the printing of any menus and place-cards, along with any other details designed to make the event completely unique. Excellent communication and attention to detail are vital in this role, as our success depends on meeting and exceeding our client's tailored requirements. Communication of function-arrangement to all responsible departments. Creating, managing and updating reservations in Prism. Assist when needed in conducting special events, site inspections, and off-site catering. Overseeing and managing events on site as assigned by ESM/DOS Ensure timely follow-up with clients including Thank You's and outreach for repeat business. Arranging and coordinating any third party vendors needed for events Coordination and execution of offsite events for Marketing initiatives, community involvement, industry associations, etc Proficient computer skills include but are not limited to Microsoft Word, Power Point, Excel, and Outlook. Prism experience preferred. Must be able to work a flexible schedule. Work a variety of days and shifts (including early mornings, late nights and weekends) as needed. Prepare and present Weekly BEO's and Reservations for all EB/SOL departments. Update shared drives, and print copies as needed. Must be available when client accounts are in-house. Be a resource to other departments as liaison to Catering Sales What You Bring: Command of the English language both written and verbal, with the ability to demonstrate warmth and empathy when engaging with others. Must be able to stand in one place for extended periods of time, and to remain on feet for up to 8 hours, including being able to lift 40lbs. A four-year college degree is preferred. Minimum two years in sales capacity in a comparable hotel/resort. Additional experience in events, rooms, and/or reservations preferred. Technologically sound with Microsoft Office applications. Previous sales experience preferred. Previous restaurant sales experience in a high end and/or luxury hotel or resort preferred.

Requirements

Command of the English language both written and verbal, with the ability to demonstrate warmth and empathy when engaging with others.
Must be able to stand in one place for extended periods of time, and to remain on feet for up to 8 hours, including being able to lift 40lbs.
Minimum two years in sales capacity in a comparable hotel/resort.
Technologically sound with Microsoft Office applications.
Must be able to work a flexible schedule.
Work a variety of days and shifts (including early mornings, late nights and weekends) as needed.
Proficient computer skills include but are not limited to Microsoft Word, Power Point, Excel, and Outlook.

Nice To Haves

A four-year college degree is preferred.
Additional experience in events, rooms, and/or reservations preferred.
Prism experience preferred.
Previous sales experience preferred.
Previous restaurant sales experience in a high end and/or luxury hotel or resort preferred.

Responsibilities

Tripleseat experience with skills including managing leads, creating & detailing events, creating documents, managing deposit updates, and maintaining client contacts and accounts.
Field Tripleseat inquiries and voicemail requests. This includes checking availability and qualifying all leads before passing along to the ESM/DOS.
Maintain and update the event calendar organizing prospects, tentative proposals and definite bookings.
Involving yourself in developing and creating specialty items pertaining to each event, such as the printing of any menus and place-cards, along with any other details designed to make the event completely unique.
Communication of function-arrangement to all responsible departments.
Creating, managing and updating reservations in Prism.
Assist when needed in conducting special events, site inspections, and off-site catering.
Overseeing and managing events on site as assigned by ESM/DOS
Ensure timely follow-up with clients including Thank You's and outreach for repeat business.
Arranging and coordinating any third party vendors needed for events
Coordination and execution of offsite events for Marketing initiatives, community involvement, industry associations, etc
Prepare and present Weekly BEO's and Reservations for all EB/SOL departments.
Update shared drives, and print copies as needed.
Must be available when client accounts are in-house.
Be a resource to other departments as liaison to Catering Sales