Events Coordinator

Amigos For Kids•Miami, FL

1d•$20•Onsite

About The Position

The Events Coordinator will work closely with the Director of Marketing & Events to support the planning and execution of the organization’s community events, programs, and marketing initiatives. This role focuses on on-site event logistics, preparation of materials, and capturing content during programs and events, while ensuring that organizational events and activities run smoothly and are executed professionally. The ideal person selected for this position is organized, dependable, and comfortable working in fast-paced event environments.

Requirements

Strong organizational skills and attention to detail.
Ability to manage multiple tasks and prioritize responsibilities in fast-paced environments.
Strong communication and interpersonal skills.
Ability to work independently and collaboratively as part of a team.
Problem-solving skills and ability to remain calm during live events.
Basic familiarity with smartphone photography and video capture.
Basic understanding of social media platforms.
High school diploma or GED required.
Ability to work a flexible schedule, including evenings and weekends as needed.
Ability to lift, carry, and transport event materials weighing up to approximately 25–40 pounds.
Ability to stand, walk, and move continuously during event setup, execution, and breakdown.
Ability to bend, reach, and perform light physical tasks associated with event operations.
Ability to work both indoors and outdoors in varying weather conditions.

Nice To Haves

Some experience assisting with event logistics or coordination preferred.
Reliable transportation for local pickups and deliveries preferred.

Responsibilities

Event Logistics and On-Site Support Provide in-person support for Amigos For Kids events, including setup, breakdown, and day-of logistics.
Serve as the on-site point person for events when the Director of Marketing & Events is not present.
Coordinate with staff and vendors during events to ensure activities run smoothly.
Monitor event spaces and assist in resolving issues during events.
Help troubleshoot challenges and support the team in real time during events.
Event Preparation and Materials Management Assist with event preparation tasks such as packing materials, assembling kits, and organizing supplies prior to events.
Handle local pickups and deliveries of event materials, signage, supplies, and sponsor items as needed.
Assist with inventory management of event and marketing materials, including organizing, tracking, and restocking supplies.
Content Capture and Marketing Support Capture photos and short videos at events and programs for social media and marketing use.
Share photos and videos promptly with the Director of Marketing & Events following each event.
Assist with basic social media posting under the guidance of the Director of Marketing & Events.
Program and Organizational Support Attend selected organizational programs and activities to assist with logistics and capture content when needed.
Provide general support to the Marketing & Events department during peak event periods.