Events & Community Outreach Coordinator

MOUNTAIN CAPITAL PARTNERS LLC•FLAGSTAFF, AZ

10d•Onsite

About The Position

The Events and Community Outreach Coordinator is an in-person, part-time position primarily focused on planning, setting up, and managing day-of operations for on-mountain Snowbowl events. This role also plans and executes community events in Flagstaff and beyond, and assists with broader community outreach initiatives such as partnerships and local relationship building. The Coordinator plays a key role in maintaining the outside perspective of Arizona Snowbowl and supports clear, effective guest communication across social media, website, and other channels as it relates to events. This role also leverages AI tools and builds AI-driven workflows to help automate and streamline event-related tasks and projects. The ideal candidate is highly organized, comfortable managing logistics on-site, and passionate about creating great guest and community experiences.

Requirements

One year of experience in event management, marketing, communications, or a related field
Strong organizational and project management skills, with the ability to manage multiple events and deadlines simultaneously
Strong written and verbal communication skills
Comfortable working outdoors, on your feet, and in varying weather conditions during events
Willingness and ability to travel within Arizona and to nearby states for community events, including occasional overnight travel
Valid driver's license
Must be able to read, write, speak, and understand English
Comfortable using AI tools, with the ability to build simple AI-driven workflows or automations to support event and outreach tasks
Ability to work on-site, with some weekend and holiday availability as needed

Nice To Haves

Experience with community outreach, partnership development, or sponsorship program management
Photography or videography skills
Basic understanding of Lightroom CC and Creative Cloud
Basic understanding of WordPress and other marketing platforms
Hardworking, eager to learn, and a self-starter with excellent time management skills
Strong analytical and problem-solving skills, especially under time pressure
Ability to work both independently and as part of a team
Proficiency in marketing or event analytics tools, such as Google Analytics or social media analytics platforms
An ability and love for skiing and snowboarding

Responsibilities

Plan and execute Snowbowl's on-mountain events (including but not limited to passholder, family-driven, and guest-facing events) from initial concept through post-event wrap-up
Work with the marketing team on campaigns promoting events, and keep the website updated with accurate event details and registration information
Coordinate with other departments to plan and execute events
Build staffing plans, run-of-show documents, and logistics checklists; gather and coordinate staff for each event
Coordinate on-site day-of operations, including setup, vendor and staff coordination, signage/branding, timelines, and breakdown, serving as the on-site point of contact
Discuss and work through with manager: event budgets, vendor contracts, permits, and sponsor relationships
Evaluate events post-completion and prepare recap reports for leadership on attendance, budget, and lessons learned
Plan for Snowbow’s attendance and execute community events in Flagstaff, around the state, and in nearby states, including events that require travel
Work with the marketing manager on registration details and payment processing for community events
Work with other departments and other collective resorts on community event planning and execution
Travel as needed to attend, set up, and execute community events outside of Flagstaff
Coordinate day-of setup and operations for community events, including equipment transportation and breakdown
Represent Snowbowl at community events and ski shows, strategizing and coordinating attendance with the marketing manager
Work with the marketing manager to budget for community events
Assist in building and maintaining relationships with local community organizations, schools, businesses, and municipal partners
Help identify community partnership and outreach opportunities that align with brand goals
Understand local community needs and act as a liaison between the community and Snowbowl
Work with the marketing team to maintain accurate, up-to-date event information across social media and other online channels
Assist the marketing team with capturing photo and video content at events, including social-ready short-form content (Reels, TikTok, Stories)
Support public relations efforts by representing the brand in a fun, respectful manner and assisting with event-related interview requests
Use AI tools to support and streamline event-related tasks and projects
Develop and maintain AI-powered workflows and tools that help automate recurring event and outreach processes
Stay current on new AI tools and identify opportunities to apply them to improve event planning, execution, and communication