Events Assistant Manager

Meow Wolf•Denver, CO

1d•$63,000 - $65,000•Onsite

About The Position

Meow Wolf opens portals of possibility. Come as you are! We are individuals who inspire creativity in people's lives through art and exploration, so that our combined imaginations can transform the world we live in. We create immersive and interactive experiences that transport audiences into fantastic realms of story and exploration. Our Vision is to be the world’s leading creative company, reimagining the paradigm of art and storytelling, to make a positive difference in the world. We share a strong commitment to Belonging through our values of: Collaborative Creativity: We believe the act of creating together amplifies possibilities. Provocative Playfulness: We celebrate the unexpected because it is the doorway to discovery. Outsiders Welcome: We are all outsiders at heart, and we create space for everyone to feel like they belong. Authentic Compassion: We are “kind punks” - supportive to each other and standing up for what we believe in. Audacious Courage: We have the courage to radically reinvent ourselves to push the boundaries of art. If this all sounds like YOU, read on….

Requirements

High school diploma/GED required
Minimum 3 years’ experience in music industry, event planning or operations in venue, entertainment, hospitality or attractions environment
Background and passion in music industry, event planning and/or hospitality management
Flexible and able to make changes quickly, efficiently, and effectively as needed.
Self-motivated and patient with yourself and others
Must be receptive to direction and perform well within a team environment
Able to assist in the management of multiple tasks and possess the intuition to make calm, solution-driven decisions in a fast-paced work environment
Creative problem-solving skills
Excellent oral and written communication skills
Excellent organizational skills with a strong attention to detail
Excellent interpersonal skills and a sense of humor
Adaptable to changing needs and possess the ability to take on new tasks
Ability to handle sensitive tasks accurately and confidently
Computer savvy and capable of learning new computer programs
Discreet and professional when handling sensitive information. Must maintain the highest degree of confidentiality

Nice To Haves

Bachelor’s Degree or higher preferred

Responsibilities

Participate with the Events Team to maximize programming, advancing and operations of events. Work within agreed upon processes to communicate and execute events within larger exhibit operations.
Monitor the effectiveness of all internal and contracted staff members and provide assistance and direction where needed.
Execute all hospitality requirements by gathering goods and creating a welcoming environment in Green Rooms and Back of House. Responsible for the upkeep of Green Rooms, hospitality inventory, supply of amenities and creating special touches. Provide a 5-star hospitality experience for all artists and touring groups.
Track event revenue and financials. Oversee ticket sales, bar sales, add-ons such as admission tickets, a/v, etc. Execute settlements with touring parties and update private event invoices to capture accurate and complete event revenue. Complete reports thoroughly and accurately as required.
Assist in planning, organizing, launching and facilitating event execution.
Act as venue representative and services provider to private event clients, performing artists, crew members, tour managers and vendor partners.
Responsible for working with the assigned team to develop and maintain standard operating procedures around event planning process and execution.
Work in a managerial role with all of the event’s stakeholders, including operations staff, bar staff, security staff, production staff, and the touring party or event client before, during, and after the event meeting all needs to ensure the enjoyment and safety of guests, staff, and the touring party or event client.
Oversee and assist with load-in, optimal room set, and load-out. Act as a stage hand and/or production assistant as needed.
Work with outside vendors to coordinate rentals, catering and activations.
Assist in collecting and tracking reimbursable expenses
Ensure that all incidents are addressed appropriately and effectively, and reported when necessary.
Attend company, department, and client/vendor planning meetings as assigned.
Provide assistance with any events produced by the Meow Wolf Events Department as requested.
Other duties as assigned.