Events and Scheduling Coordinator

Regis University • Denver, CO

11d • Onsite

About The Position

The Events and Scheduling Coordinator is responsible for facilitating the day-to-day operations of the University’s Events and Conference Services, supporting the planning, scheduling, and execution of campus events. The role focuses on coordinating event logistics, communicating with internal and external clients, maintaining accurate scheduling and space data, and serving as a daily user and point of contact for the scheduling and space management system.

Requirements

• Experience working in a customer service field and/or experience in events.
• Demonstrable examples of supervising a small staff.
• Demonstrate a track record of cultural sensitivity in collaborative settings.
• Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Speaking - Talking to others to convey information effectively.
• Coordination - Adjusting actions in relation to others' actions.
• Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Negotiation - Bringing others together and trying to reconcile differences.
• Complex Problem Solving - Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

Nice To Haves

• Bachelor’s degree

Responsibilities

• Coordinate the day-to-day operations of the University’s Events and Conference department, including event logistics, vendor coordination, and client communications for internal and external events.
• Serve as a system administrator for the scheduling and space management system ensuring accurate space data and efficient event scheduling.
• Monitor and improve processes for event planning, customer service, and resource allocation to enhance client satisfaction and operational efficiency.
• Collaborate with campus partners such as IT, Campus Safety, Physical Plant, and other university departments to arrange for maintenance details and coordination within all classrooms, conference rooms, communal areas, and event spaces.
• Supervise event staff and student employees, including hiring, training, and performance management.
• Assist in preparing and updating academic course assignments, while maintaining compliance with academic calendar deadlines and institutional policies, in collaboration with department chairs and program coordinators.
• Generate basic reports on classroom usage and scheduling accuracy.
• Perform other duties as necessary to support the needs of the Department and the University’s mission.

Benefits

• Comprehensive group health insurance, including medical, dental, vision, disability and life insurance.
• A generous tuition benefit for employees, spouses and dependents
• Paid Mission leave to allow our employees to engage in acts of service or to have time for personal reflection.
• The "Gift of Time" when Regis closes between Christmas Day and New Year's Day.
• Options for flexible work arrangements based on position.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree