Events and Executive Assistant

Optiver • New York, NY

19h • Onsite

About The Position

Optiver is seeking an Events & Executive Assistant to join their Travel, Events, and Leadership Office (TELO) team in NYC. This role is crucial for building company culture, planning events, and acting as an executive partner, serving as the central point of contact for the growing NYC office. The position reports to the Head of Travel, Events, and Leadership Office and is focused on fostering a positive, connected, and energetic environment through event programming, community building, and a strong emphasis on the employee experience. This is a culture-first role that requires a builder's mindset and the ability to deliver best-in-class experiences and processes reflecting Optiver's standards of excellence. The role is based on-site in the New York City office.

Requirements

• 6 + years of experience in event planning, executive support, office experience, or a hybrid role combining these areas.
• Proven track record of planning and executing events end to end — from concept and budgeting through vendor management and day-of delivery.
• Experience providing executive-level administrative support across global time zones, including complex calendar and travel management.
• A natural culture builder who takes initiative, brings energy, and thrives on creating great experiences for the people around them.
• Highly organized with strong prioritization and project management skills, comfortable managing multiple workstreams simultaneously.
• Excellent vendor management skills, including sourcing, negotiation, and relationship building.
• Strong written and verbal communication skills with the ability to engage stakeholders at all levels.
• Comfortable working in a fast-paced, dynamic environment with evolving priorities.
• Bachelor's degree or equivalent experience.

Nice To Haves

• Experience in financial services, trading, or a high-performance professional environment is a plus.

Responsibilities

• Serve as the primary culture steward for the NYC office, taking ownership of the office experience, championing engagement, and creating an environment where people want to show up and do their best work.
• Provide executive support to a senior NY leader, proactively managing their schedule, priorities, travel, and helping them shape a positive culture.
• Collaborate closely with the Event Manager to ensure alignment with the broader US events strategy, budget, and event experience goals.
• Identify and surface improvements to event playbooks, vendor management, and office experience workflows to raise the operational bar.
• Own the local planning, logistics, and execution of institutional trading events — from client dinners and market-facing gatherings to conference participation and hosted experiences.
• Manage invite lists, vendor relationships, venues, budgets, and day-of execution to ensure every event reflects Optiver's brand and professionalism.
• Act as a communication bridge between the NYC office and global teams across APAC, EMEA, and US regions.
• Plan and execute all NYC employee events end to end, aligned with the broader US events strategy and budget. This role requires flexibility for evening and weekend event coverage.

Benefits

• The opportunity to work alongside best-in-class professionals from over 40 different countries
• Highly competitive compensation package including performance-based bonus structure
• 401(k) match up to 50%
• Comprehensive health, mental, dental, vision, disability, and life coverage
• 25 paid vacation days alongside market holidays
• Extensive office perks, including breakfast, lunch and snacks, regular social events, clubs, sporting leagues and more
• Discretionary bonus

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree