Freelance In-Person Event Specialist - Glasgow, KY

Visit.org•Glasgow, KY

7d•Onsite

About The Position

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist in Glasgow, KY to help manage the logistics of an upcoming in-person event. The ideal candidate will be based in Glasgow, KY, and possess corporate event experience, an entrepreneurial spirit, a passion for Visit.org's mission, and the energy and discipline to thrive in a start-up tech environment. Visit.org is a women-led Certified B Corporation that designs and delivers full-scale volunteering programs for global companies, partnering with vetted nonprofit organizations to address community needs in over 100 countries. They are trusted by major companies like Amazon, Colgate, and Cisco, and act as an extension of CSR teams to manage global volunteering initiatives.

Requirements

Fluency in English and strong communication skills.
Based in Glasgow, KY.
Schedule flexibility with availability to work on a contract per-event basis, as needed.
Experience in complex, large-scale events and smaller executive-level intimate events.
Proven experience in executing events at the highest level and continuously raising the bar on content and customer experience.
Resourcefulness, ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations.
Quick thinking and ability to problem-solve on the fly.
Self-starter who is organized and detail-oriented.
Experience building relationships with customers and enjoying customer service.
Experience with group facilitation and managing group dynamics.
Ability to work flexible hours, including nights and weekends, as needed.
Willing and eager to travel to various areas of the local region.
Strong interpersonal and customer service skills, especially in fast-paced situations.
Comfort being present and interacting with large crowds.

Nice To Haves

Corporate event experience.
Entrepreneurial spirit.
Extreme passion for Visit.org's mission.
Energy and discipline to be a builder in a start-up tech environment.

Responsibilities

Be the day-of, hands-on representative at in-person events.
Coordinate event setup, align with the on-site team, and manage tear-down and site clean-up.
Problem-solve on-site issues to ensure a high-quality customer experience.
Act as the Visit.org representative, leader, and problem solver at events.
Align roles and responsibilities with the onsite team, including event hosts, nonprofit organizations, venues, additional staff, and corporate partners.
Manage the check-in process for in-person events, providing a warm and friendly welcome.
Address and resolve issues such as missing supplies, late staff, or technology challenges.
Escalate issues to the Events Team when necessary.
Send consistent updates, photos, and videos to the Events Team throughout the event.
Pack supplies, add shipping labels, and potentially load boxes for return shipment after the event.