Freelance In-Person Event Specialist - Fremont, CA

Visit.org•Fremont, CA

3h•Onsite

About The Position

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist, Fremont, CA to help manage the logistics of an upcoming in-person event. The ideal candidate will be based in Fremont, CA, and possess corporate event experience, an entrepreneurial spirit, a passion for Visit.org's mission, and the drive to contribute in a start-up tech environment. Visit.org connects companies with curated social impact team experiences led by and benefiting local nonprofits, offering scalable content for purpose-driven employee and client engagement to clients like Colgate, Paramount, and Visa.

Requirements

Fluency in English and strong communication skills.
Based in Fremont, CA.
Schedule flexibility with availability to work on a contract per-event basis, as needed.
Experience in complex, large-scale events and smaller executive-level intimate events.
Proven experience in executing events at the highest level and continuously raising the bar on content and customer experience.
Resourcefulness, ability to exhibit grace under pressure, and solutions-mindedness in ambiguous situations.
Quick thinker, able to problem-solve on the fly.
Self-starter who is organized and detail-oriented.
Enjoy building relationships with customers and providing customer service.
Experience with group facilitation and managing group dynamics.
Ability to work flexible hours, including nights and weekends, as needed.
Willing and eager to travel to various areas of the local region.
Strong interpersonal and customer service skills, especially in fast-paced situations.
Ability to wear many hats and take on varied tasks and projects.
Comfort being present and interacting with large crowds.

Nice To Haves

Corporate event experience.
Entrepreneurial spirit.
Extreme passion for Visit.org's mission.
Energy and discipline to be a builder in a start-up tech environment.

Responsibilities

Coordinate event details, ship event materials, and arrange staffing.
Serve as the day-of, hands-on representative for in-person events.
Participate in virtual planning meetings with all relevant parties.
Take ownership of on-site events: set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure a high-quality customer experience.
Act as the Visit.org representative, leader, and problem solver at events.
Align roles and responsibilities with the onsite team, including event host, nonprofit organization, venue, additional staff, and corporate partner.
Manage the check-in process for in-person events, providing a warm and friendly welcome.
Problem-solve issues such as missing supplies, late staff, or technology challenges.
Escalate issues to the Events Team when necessary.
Send consistent updates, photos, and videos to the Events Team throughout the event.
Oversee breakdown after the event, including cleaning the site and repackaging/shipping materials.
Pack supplies and add shipping labels, which may include loading boxes.