Freelance In Person Event Specialist - Las Vegas, NV

Visit.org•Las Vegas, NV

13d•Onsite

About The Position

Visit.org is seeking an experienced, responsible, and driven Freelance Event Specialist based in Las Vegas, NV, to manage the logistics of upcoming in-person events. This role requires corporate event experience, an entrepreneurial spirit, passion for Visit.org's mission, and the ability to thrive in a start-up tech environment. Visit.org is a women-led Certified B Corporation that designs and delivers full-scale volunteering programs for global companies, partnering with vetted nonprofit organizations in over 100 countries. They act as an extension of CSR teams, providing engaging volunteering experiences that employees enjoy and nonprofits trust.

Requirements

Fluency in English and strong communication skills.
Based in Las Vegas, NV.
Schedule flexibility with availability to work on a contract per-event basis, as needed.
Experience in complex, large-scale events and smaller executive-level intimate events.
Proven experience in executing events at the highest level and continuously raising the bar on content and the customer experience.
Resourcefulness, ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations.
Quick thinker capable of problem-solving on the fly.
Self-starter who is organized and detail-oriented.
Enjoy building relationships with customers and providing customer service.
Experience with group facilitation and managing group dynamics.
Ability to work flexible hours, including nights and weekends, as needed.
Willing and eager to travel to various areas of the local region.
Strong interpersonal and customer service skills, especially in fast-paced situations.
Ability to wear many hats and take on varied tasks and projects.
Comfort being present and interacting with large crowds.

Nice To Haves

Corporate event experience
Entrepreneurial spirit
Extreme passion for our mission
Energy and discipline to be a builder in a start-up tech environment

Responsibilities

Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc.
Take ownership and responsibility of in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience.
Act as the Visit.org representative, leader, and problem solver at events.
Align roles and responsibilities with the onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner.
Manage check-in process for in-person events, providing a warm and friendly welcome to guests.
Problem-solve issues such as missing supplies, late staff, technology challenges, etc.
Escalate issues to the Events Team when necessary for information or problem-solving.
Send consistent updates, photos, and videos to the Events Team throughout the event.
Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center.
Pack supplies and add shipping labels, which may include loading boxes.