Freelance In-Person Event Specialist - New Brunswick, NJ

Visit.org•New Brunswick, NJ

1d•Onsite

About The Position

Visit.org is seeking an experienced, responsible, and driven Freelance Event Specialist based in New Brunswick, NJ, to manage the logistics of upcoming in-person events. This role is ideal for someone with corporate event experience, an entrepreneurial spirit, a passion for Visit.org's mission, and the ability to thrive in a start-up tech environment. Visit.org connects companies with curated social impact team experiences led by local nonprofits, offering scalable content for employee and client engagement. Customers include Colgate, Paramount, Visa, Ancestry, and Tommy Bahama.

Requirements

Fluency in English and strong communication skills.
Based in New Brunswick, NJ.
Schedule flexibility with availability to work on a contract per-event basis, as needed.
Experience in complex, large-scale events and smaller executive-level intimate events.
Proven experience in executing events at the highest level.
Resourcefulness, ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations.
Quick thinker, able to problem-solve on the fly.
Self-starter who is organized and detail-oriented.
Ability to build relationships with customers and enjoy customer service.
Experience with group facilitation and managing group dynamics.
Ability to work flexible hours, including nights and weekends, as needed.
Willingness and eagerness to travel to various areas of the local region.
Strong interpersonal and customer service skills, especially in fast-paced situations.
Ability to wear many hats and take on varied tasks and projects.
Comfort being present and interacting with large crowds.

Nice To Haves

Corporate event experience.
Entrepreneurial spirit.
Extreme passion for our mission.
Energy and discipline to be a builder in a start-up tech environment.

Responsibilities

Be the on-site, hands-on event coordinator for team-building, social impact activities, experiences, and events.
Participate in virtual planning meetings with corporate partners, nonprofit partners, and Visit.org staff.
Take ownership of in-person events: on-site setup, team alignment, teardown, site cleanup, problem-solving, and ensuring a high-quality customer experience.
Act as the Visit.org representative, leader, and problem solver at events.
Align roles and responsibilities with the on-site team, including event hosts, nonprofit organizations, venues, additional staff, and corporate partners.
Manage the check-in process, providing a warm and friendly welcome to guests.
Problem-solve issues such as missing supplies, late staff, or technology challenges.
Escalate issues to the Events Team when necessary.
Send consistent updates, photos, and videos to the Events Team throughout the event.
Oversee breakdown after the event, including cleaning the site and repacking/shipping materials.
Pack supplies and add shipping labels, potentially including loading boxes.