Event Specialist

Axis Communications • Chelmsford, MA

2d • $75,000 - $85,000 • Hybrid

About The Position

Calling all planners! We are searching for our newest Event Specialist. This person will primarily manage our tradeshow programs, with support for hosted conferences and internal events. If you color-code your shopping lists, ponder how that movie set was built, or take guilty pleasure in building budgets – you’re one of us and we want to hear from you! This role is based in our Chelmsford, MA headquarters and expected to be in-office at least 4 days a week.

What you’ll do here as an Event Specialist:
Core responsibilities include the strategic project management of assigned event programs, with team support for other creative endeavors as needed. General responsibilities include, but are not limited to:

* Own the planning and execution of assigned Axis conferences, tradeshows, and internal events.
* Manage planning process, meetings, stakeholder communication, and attendee journey.
* Onsite lead for internal/external attendees, vendors, and speakers.
* Sponsorship strategy, show branding.
* Facilitate event service orders, shipping, activities, lead processing, event software platform build out, promotional orders, and all other logistical functions.
* Budget ownership for respective programs - building, reconciling, and forecasting.
* Manage vendor relationships and support sourcing of vendors and systems as needed.
* Collaborate cross-functionally across the organization to understand our offerings, market landscape, and operations, aligning events to support the achievement of our company goals.

Requirements

• Superior attention to detail
• Exceptional organizational skills
• Ability to responsibly prioritize and multitask in a time sensitive environment
• Top notch communicator
• Quick and creative problem solver
• Outgoing, professional, and welcoming demeanor
• Flexible and cross-functional team player
• Bachelor’s degree in marketing or related field
• 5+ years of event coordinating experience
• 5+ years customer service experience

Nice To Haves

• Certified Meeting Planner (CMP)
• Certified Trade Show Marketer (CTSM)
• Certified Associate in Project Management (CAPM)

Responsibilities

• Own the planning and execution of assigned Axis conferences, tradeshows, and internal events.
• Manage planning process, meetings, stakeholder communication, and attendee journey.
• Onsite lead for internal/external attendees, vendors, and speakers.
• Sponsorship strategy, show branding.
• Facilitate event service orders, shipping, activities, lead processing, event software platform build out, promotional orders, and all other logistical functions.
• Budget ownership for respective programs - building, reconciling, and forecasting.
• Manage vendor relationships and support sourcing of vendors and systems as needed.
• Collaborate cross-functionally across the organization to understand our offerings, market landscape, and operations, aligning events to support the achievement of our company goals.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level