Event Sales Coordinator Ventanas

Legacy Ventures•Atlanta, GA

25d•$20 - $23•Onsite

About The Position

The Event Sales Coordinator supports the event sales team in attaining the monthly as well as annual targets and operates with management and clients to determine business requirements. An Event Sales Coordinator is instrumental in assuring focused and productive communication with the new and existing clients, external distributors, representatives and agents as well as internal team members. Additionally, the Event Sales Coordinator is responsible for the different kinds of administrative functions essential for everyday operation of the system and fulfillment of the company offers. This position would support the sales team with their responsibilities of selling over 11,621 total square feet, including 11 total meeting rooms. Our meeting rooms can accommodate every event type and style from small to large breakouts to board meetings to the highest end weddings in our Ventanas signature event space. We also have 242 guest rooms to accommodate your overnight needs. Ventanas is a private event facility that features dramatic floor-to-ceiling windows revealing a breathtaking view of Downtown and Midtown Atlanta. This extraordinary all-encompassing event venue is conveniently perched atop the fourteenth and fifteenth stories of the Park Pavilion building, which includes a 2,500 square foot outdoor patio, overlooking downtown Atlanta’s Centennial Park District. www.ventanasatlanta.com

Requirements

Self-starting personality with an even disposition to effectively communicate with guests, team members and community
Must have exceptional customer service skills
Demonstrated ability to perform multiple tasks in a busy environment and remain flexible
Ability to work well in a team environment
Possess excellent written, verbal, and organizational skills.
Computer literacy and financial management a must.
High school diploma or GED: or one to three years related experience and/or training; or equivalent combination of education and experience.

Nice To Haves

College Degree preferred.

Responsibilities

Be familiar with and adhere to Legacy Ventures Service standards as outlined in the Blueprint and other policies / rules of conduct, to include personal appearance / grooming, attendance and safe / efficient operations.
Respond timely and in a professional and courteous manner to telephone inquiries regarding F&B events: weddings, social, corporate, etc. by providing accurate and timely information and service.
Create and Input contracts, BEOs, proposals, etc. as they are received from the sales department into multiple systems of record.
Manage sales marketing materials required for packaging, advertising, and promotion of company products and/or services (e.g., catering sales kits, trade-show supplies, VIP amenities, site inspections, etc.)
Support sales team when traveling by communicating with them on an "as needed basis" and assist in managing logistics of business needs.
Ensure that all proposals, contracts, BEOs and other necessary information is distributed correctly to operations. Attend BEO meetings.
Conduct Site visits, property tours, special guest requests, create files, handling of mail, faxes, etc.
Maintain a professional appearance at all times and to conduct personal behavior in a mature professional manner when representing the hotel or company.
Coordinate with various departments the activities related to booked business.
Assist with the coordination and planning of special client events.
Must be able to meet work schedule and attendance standards.
Comply with attendance rules and be available to work on a regular basis.
Provides for a safe work environment by following all safety and security procedures and rules.
Perform any other job-related duties as assigned.