Event Sales Coordinator

Bobby Jones Links•Durham, NC

3d•Onsite

About The Position

The Event Sales Coordinator plays a vital role in creating meaningful, memorable experiences that strengthen member engagement and foster a welcoming club culture. This position serves as a connector between members, committees, and departments, ensuring seamless event execution, strong communication, and elevated food-and-beverage experiences that support member satisfaction and retention.

Requirements

Bachelor’s degree in Hospitality Management, Event Management, Marketing, Communications, or a related field preferred
Minimum of 1–3 years of experience in event coordination, hospitality, private club, hotel, resort, or food-and-beverage environments
Strong interpersonal skills with a natural ability to build relationships and engage with members and guests
Excellent organizational skills with the ability to manage multiple events and priorities simultaneously
Clear, professional written and verbal communication skills
Working knowledge of event planning logistics, timelines, and budgeting principles
Experience collaborating with Food & Beverage teams on menus, tastings, and special events preferred
Basic marketing or communications experience, including newsletters, websites, apps, or social media platforms, is a plus
Proficiency in Microsoft Office and comfort learning club management and communication systems
Ability to work a flexible schedule, including evenings, weekends, and holidays as required by event programming
Professional appearance and demeanor appropriate for a private club environment
Ability to stand, walk, and be active for extended periods during events
Strong leadership and people management skills.
Proficiency in Excel, Word, and club point of sales systems.
Understanding of Club financials.
Significant experience in the food and beverage industry.
Understands the financial connection between customer service, food quality, portion control, cost of sales, and payroll dollars, as they relate to the net income of the restaurant.
Strong beverage and wine background.
Bachelors degree in Hospitality preferred

Nice To Haves

Experience collaborating with Food & Beverage teams on menus, tastings, and special events
Basic marketing or communications experience, including newsletters, websites, apps, or social media platforms

Responsibilities

Create a welcoming, inclusive atmosphere for members and guests across all club facilities
Organize and support in-house member events including mixers, tournaments, dining events, and social functions
Manage and respond to member feedback to continuously improve the club and dining experience
Support member retention through personalized engagement and thoughtful service
Plan, coordinate, and execute member events that reflect member interests and build community
Be present at events to welcome guests, manage logistics, and serve as a club ambassador
Collaborate with internal departments to ensure smooth, professional event execution
Partner with the Food & Beverage team on event menus, dining promotions, and special functions
Assist with menu concepts that align with seasonal offerings, member preferences, and club standards
Gather and communicate feedback on menus, pricing, and dining experiences
Support tastings, menu presentations, and approvals as needed
Serve as a primary point of contact for member inquiries related to events and dining experiences
Act as liaison for the Experience Committee, supporting collaboration and communication
Relay member insights and feedback to leadership and department heads
Assist with membership and dining promotions through the club website, app, and newsletters
Support clear, engaging digital communications with a news-style writing approach
Help create, organize, and schedule social media content to promote events and enhance community engagement