Event Promotions Specialist

World Racing Group•Concord, NC

3d•Onsite

About The Position

The Event Promotions Specialist is responsible for executing various at-track sponsor deliverables. The successful candidate will play a pivotal role in ensuring the seamless execution of sponsor commitments, signage placement, hospitality program support and on-site display management. The hands-on role requires an individual with a strong attention to detail, problem solving skills, strong work ethic and the ability to thrive in a fast-paced environment.

Requirements

3+ years related experience preferably in a hands-on capacity
Strong problem-solving skills required
Valid driver's license required
Entrepreneurial spirit needed
Proficient in Microsoft Office
Able to communicate with a variety of people
Able to handle a variety of priorities simultaneously
Must be able to enter and exit Canada
A DOT medical card is required as this position will drive a company vehicle from time to time (sometimes pulling a trailer)

Nice To Haves

Background in racing, event management or sports marketing a plus

Responsibilities

Execute at-track deliverables for partner including but not limited to contract fulfillment, signage, reporting and contingency program support
Lead for on-site signage (sponsor, series, etc.) including physical installation and teardown of signage at each event; must be able to use good judgement in making decisions to develop a holistic vision for placement and visibility of signage
Execute race elements such as Victory Lane and Dash Draw; ensure all sponsor obligations are fulfilled; communicate with announcers, towers, public relations and Fan Experience as necessary
Assist with on-site hospitality program for partners (including but not limited to set-up, hosting and tear down)
Oversee and manage partner displays to ensure set-up location is optimal, monitoring partner needs throughout each event and ensuring teardown is complete and partner exits facility
Consistently monitor, evaluate and improve the existing process(es) of at-track deliverable fulfillment; develop, plan and execute alternative methods
Document each event through photos (uploading into online system) and complete event checklists/recaps
Maintain facility-specific guides including detailed plans for deliverable fulfillment
Interact with and serve as a resource for at-event partners and/or their representatives
Provide support for any sponsor-related giveaways or promotions
Manage inventory of banner and sponsor decals
Ensure administrative elements are fulfilled such as securing lodging, coordinating travel with other employees, completing timely and accurate expense reports, etc.
Other duties as assigned (both office and on-site)