Event Project Manager, Life Sciences (US - Remote)

SpotMe•Remote (US (ET, CT

8d•$70,000 - $95,000•Remote

About The Position

Onomi exists to make pharma and HCP live engagement work better by providing a solution for pharma teams to run their in-person and virtual engagements while capturing every interaction in their CRM. This role is ideal for an agency/pharma meetings project manager or event/meeting planner with experience in congress/convention or medical education planning and execution, and interested in technology, engagement and analytics. The Project Manager, Life Sciences with Onomi will lead and execute end-to-end congress, webinar, adboard and medical education event projects both onsite and remote. This involves building, configuring, and launching live engagement apps using the SpotMe Backstage Content Management System, professionally managing customers and stakeholders, coordinating seamless event execution, training faculty and staff, ensuring onsite technology is configured and tested, managing event operations for virtual and face-to-face projects, and handling post-event communications, data analysis, and reporting.

Requirements

2+ years of prior experience in congress engagement, KOL and pharma stakeholder management, congress and medical education event project planning and execution.
Understanding of event approval workflows across Commercial, Medical and Legal Review.
Congress, meetings and event project management and process workflows with strong industry expertise.
Deep expertise in pharma meeting and congress planning and execution, whether from agency or corporate backgrounds.
Understanding of pharma priorities at every stage - before, during, and after events.
Ability to translate complex workflows into clear, effective standard operating procedures.
Ability to adeptly engage US and EU customers, KOLs, and medical societies by understanding their unique needs.
Ability to navigate and plan every interaction with an extreme sense of service, aligning with corporate pharma stakeholders and KOLs.
Understanding of how pharma decision-making works and confidently escalate to leadership when necessary.
Ability to effectively and confidently deliver practical solutions (build and ship).
Ability to skillfully balance pharma regulatory compliance and legal review processes with business objectives, navigating and resolving potential roadblocks without compromising project momentum.
Ability to generalize needs and prioritize solutions that deliver true value.
Approximately 2-4 year experience level in event or meeting management - or a closely related function.

Nice To Haves

Interest in technology, engagement and analytics.

Responsibilities

Independently building, configuring and launching the suite of live engagement apps (web, mobile, portal, video, AI) using the SpotMe Backstage Content Management System (30%).
Professionally managing customers and other senior stakeholders with clear, timely communications to enhance the HCP experience adding value across the entire project lifecycle (20%).
Coordinating closely with stakeholders to ensure seamless execution on event day.
Training faculty, field sales team, booth staff and agencies, and thoroughly reviewing the event apps to guarantee flawless delivery.
Ensuring that onsite technology (interaction tracking with apps, microapps, iPads, badge printers) has been fully configured and tested end-to-end (20%).
Ensuring speakers are fully briefed and prepared, whether they're presenting in a webinar, hosting a virtual session, or speaking onsite at a medical standalone or symposium.
Being responsible for all event operations running smoothly for both virtual and face to face projects (20%).
Handling post-event communications, analyzing event data, and delivering detailed reports, dashboards and recommendations to the customer, highlighting successes and identifying areas for future improvement (10%).