Event Production Manager

EES Agency•Nashville, TN

58d•Hybrid

About The Position

The Production Manager is responsible for overseeing all technical elements of live, hybrid, and virtual events - from planning through execution. This role serves as the bridge between creative vision and flawless technical delivery, ensuring every production element aligns with the event’s goals, timeline, and budget. The ideal candidate is a detail-obsessed problem-solver who thrives in fast-paced environments and knows how to lead teams of AV vendors, engineers, and technical staff with confidence and precision.

Requirements

Submission of cover letter including the following information: Why you enjoy and want to work in events and production, 1-3 bucket list destinations you want to visit and why, Describe a way you live your full, bright life outside of work, Something unique about you
7+ years in live event technical production, including experience with large-scale specs
Must be highly adaptable and prepared to take on a range of responsibilities as we grow the production team
Thrive in a fast-paced environment and meticulously plan/implement multiple programs at once
Deep knowledge of AV, lighting, staging, and broadcast/streaming technologies
Comfortable reading and creating production documents, floorplans, and technical specs
Proven leadership managing crews and third-party vendors
Strong organizational skills and the ability to manage multiple projects simultaneously
Calm under pressure, solution-focused, and a team player
Willingness to travel and work flexible hours based on event schedules
Understanding of contracts and legal terms
Acute attention to detail; admirable written, analytical and interpersonal communication skills
Strong computer skills with hands-on knowledge of Google (Sheets, Docs, Gmail) and Microsoft Office (Word, Excel, PowerPoint, Outlook)
Service-oriented, professional and friendly demeanor; steadfast resolve and personal integrity
Embodiment of our Core Values: Powered by People, Always Accountable, Innovate Until It’s Great, Be the Best, Viviendo

Nice To Haves

Viper, NetSuite and ClickUp experience beneficial but not required
Experience with CAD or Vectorworks is preferred
Familiarity with production management software (e.g., Shoflo, Basecamp, Monday.com) is preferred
Background in either technical direction or stage management is a plus

Responsibilities

Collaborate with the Logistics Team and clients during pre-production to define technical requirements, formats, and show flow, while also participating in client calls to contribute to creative direction and sales - including content creation oversight and stage design as well as assess technical needs such as equipment and staffing for live staffing for live shows
Sourcing and comparing vendor partners, proposing stage sets, negotiating contracts, loading-in/out of technology and equipment (as needed), calling shows and producing conferences and event programs.
Lead and manage all technical production aspects alongside equipment partners: AV, staging, lighting, video, streaming, power, and IT infrastructure
Work with the Head of Marketing to collaborate and generate creative content for clients including sizzle reels, video graphics, etc.
Translate creative concepts into executable technical solutions, anticipating potential challenges
Develop and manage production timelines, budgets, vendor quotes, and labor schedules
Serve as the technical point of contact during site visits, load-ins, rehearsals, and live events
Work hand in hand and maintain strong vendor relationships and negotiate best pricing and quality standards, load in/out, travel, meals, etc. and maintain contact and records with each vendor on the status and details of each event; develop and grow vendor relationships to ensure efficiency and control costs
Review and understand EES Service Agreements and Addendums
Ensure safety, compliance, and quality assurance across all technical deliverables
Troubleshoot in real-time to maintain a smooth guest and client experience
Understand hotel/venue contracts and diligently work with appropriate contacts to ensure in-house vendor requirements and costs are understood, budgeted and accommodated
Coordinate budgets; establish, maintain and continually update records of client activities within the database with requests, changes, additions and deletions; ensure the profitability of each client program meets company and contract goals
Maintain high-level personal contact with clients to ensure quality control and client satisfaction while implementing and growing the program(s)
Participate in site inspections as requested by Relationships, Logistics, and clients
Other duties as assigned