Event Producer, Print Production Lead
About The Position
TED is seeking an Event Producer & Print Production Lead (Contractor) to join the Event Operations team. This role requires someone who excels at event production, managing all aspects from logistics to load-out, and who can apply that same operational rigor to TED's print and signage operations. The day-to-day involves managing the full lifecycle of printed assets, from brief to on-site installation, across a busy schedule of conferences and events. The ideal candidate will have a background in event production, understanding vendor management under pressure, production timelines, brand standards, and managing competing priorities. Print and signage coordination is seen as a natural extension of these skills. The role requires flexibility to switch between print production leadership and full event operations ownership during peak periods, being comfortable with both production schedules and print proofs.
Requirements
- 5+ years of event production experience with demonstrated growth in responsibility
- Hands-on experience managing print and signage production for large-scale events or environmental graphics
- Degree or diploma in event management, project management, or a related field, or equivalent demonstrated experience
- Demonstrated vendor management and contract negotiation experience across event services and print/fabrication suppliers
- Proficiency in Microsoft Office, Google Suite, and Airtable
- Strong project management instincts: able to run parallel workstreams, manage competing deadlines, and self-direct without close oversight
- Operationally rigorous — strong instinct for logistics, sequencing, and follow-through
- Detail-oriented without losing sight of the bigger event picture
- Comfortable switching context between production disciplines
- Direct communicator; manages up and across proactively
- Calm under pressure; solution-oriented when things shift on-site
- Must be authorized to work in Canada or the United States.
- This position requires regular on-site presence at event venues.
Responsibilities
- Serve as TED's primary point of contact for all event print and signage production, owning the process from brief through installation
- Develop and manage print production budgets; negotiate vendor pricing and contracts
- Manage the end-to-end workflow: sourcing vendors, submitting and approving proofs, coordinating production timelines, and overseeing delivery and installation at event sites
- Maintain a centralized asset management and approval workflow for all visual production requests
- Recommend materials, finishes, and installation approaches appropriate to the event environment and design intent
- Conduct quality checks and resolve discrepancies with vendors promptly
- Integrate sustainable materials and practices into print production where feasible
- Ensure all signage and printed materials adhere to TED's branding and identity guidelines
- Lead end-to-end operational execution for assigned TED events, from pre-production through load-out
- Source, vet, and manage vendors from start to finish, becoming their first point of contact on behalf of multiple stakeholders.
- Develop and manage production schedules, load-in/load-out logistics, shipping, and on-site coordination
- Build, track, and reconcile event budgets; manage vendor invoices and change orders
- Represent operational progress at weekly production meetings; maintain project documentation, databases, and event records
- Coordinate cross-functionally with internal and external stakeholders to align on operational requirements
- Uphold TED's brand and quality standards across all event touchpoints
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What This Job Offers
Career Level
Mid Level
Education Level
Associate degree
