Event Producer - Conferences

Circa - IPG DXTRA•Los Angeles, CA

18d•$80,000 - $110,000•Onsite

About The Position

Must be based in the Southern California area and able to work in the El Segundo office four days / week. While a Jack Morton employee, you'll work in the client's office to support the planning and execution of third-party conferences and industry events in the financial services industry. Must be an Event Producer / Conference Planner with a strong background in b2b live and corporate events. Financial service experience a huge plus. We believe in Extraordinary. At Jack Morton we create head-turning, stomach-dropping, mind-boggling, smile-inducing brand experiences for everyone. It’s the future of marketing and there’s nothing passive or predictable about it. We promise every day will be different from the previous one in a very good way. We take care of each other, as much as we take care of business. We marvel in each other’s uniqueness and revel in what each of us brings to the human potluck that is Jack. So, if you want to help shape the future of an entire industry, welcome. If you feel work, and the people you work with, can be extraordinary, let’s chat. We’re Jack, and we can’t wait to meet you. That brings us to you. We are seeking an Event Producer / Conference Planner to manage end-to-end execution of third-party sponsored conferences. This role owns contracting, event management, speaker and attendee workflows, booth and shipping logistics, 1:1 meetings, hospitality/dine-arounds, onsite execution, and post-event reporting. You will partner closely with Channel Marketing, Corporate Communications, Executive Offices, Finance, Legal, and external conference organizers to deliver high-impact events.

Requirements

Bachelor’s degree in marketing, communications, business, event management, or a related field.
5+ years of experience producing corporate conferences, trade shows, or large-scale live events; experience within financial services is a plus.
Proven ability to manage complex programs with multiple stakeholders, vendors, and overlapping timelines.
Demonstrated expertise in budgeting, forecasting, and reconciliation.
Proficiency with project and registration platforms such as Cvent, AirTable, and strong skills in Microsoft Office Suite.
Exceptional communication and organizational skills with a passion for collaboration.
Resourceful and solution-oriented, thriving in fast-moving, high-visibility environments.
Calm under pressure and able to pivot quickly as event needs evolve.
Bachelor’s degree in marketing, communications, business administration, event planning/hospitality, or a related field

Nice To Haves

experience within financial services is a plus.

Responsibilities

Conference Management: Lead third-party conference planning for approximately 30 conferences in 2026 across wealth and financial institutional channels, from initial intake to post-event analysis.
Liaison & Coordination: Act as the primary point of contact with conference organizers, securing sponsorship deliverables, managing deadlines, and overseeing all logistical details.
Financial Oversight: Develop and manage comprehensive budgets, including forecasting, obtaining Finance approvals, processing invoices, and conducting final cost reconciliation.
Attendee Experience: Coordinate conference registration for all the participating attendees and speakers from our client, ensuring accuracy, compliance, and a seamless participant experience.
Client Engagement Programs: Plan and manage 1:1 meeting programs, encompassing scheduling, room setup, attendee communication, and on-site logistics to maximize client engagement.
Brand Representation: Oversee booth coordination and logistics, managing design, materials, shipping, setup, and tear-down to ensure strong on-site brand presence.
Stakeholder Communication: Partner with client stakeholders to provide timely and organized updates on conferences, key deadlines, and program changes.
Hospitality & Events: Plan and execute hosted dinners and hospitality events, including venue sourcing, menu coordination, and guest communications.
Accommodation Management: Source, contract, and manage hotel room blocks for complex programs, handling reservation changes and ensuring accurate attendee accommodations.
On-site Support: Provide on-site support as needed to manage conference logistics, vendor coordination, and enhance the attendee experience.
Performance Tracking: Track and report event outcomes, capturing key metrics, survey feedback, and performance insights to inform future planning.