Event Planning Manager

Stefanini Group•Atlanta, GA

3d•Onsite

About The Position

Develops and produces compelling live, face-to-face educational programs designed to produce behavioral outcomes in a multitude of therapeutic areas and tailored formats across the globe. This position offers the opportunity to combine organizational skills, problem-solving abilities, and a love of processes with communication and leadership skills for initiatives that impact physicians, nurses, and other healthcare providers.

Requirements

Bachelors degree preferred; CMP certification a plus
Minimum five years experience in conference/event planning, preferably in the healthcare industry
Experience planning and managing events ranging in attendance from 25-500
Expert knowledge of MS Excel and all other Microsoft Office software
Working knowledge of Google Applications (Gmail, Sheets, Docs, Forms)
Strong attention to detail and ability to manage and prioritize multiple projects simultaneously with excellent organizational skills
Strong written and verbal communication skills, the ability to interact with internal teams along with external vendors and clients
Demonstrated ability to work independently and with dynamic teams
Ability to work in a team environment, pro-active, relationship building, customer service focused, take charge problem solver with an outgoing personality
Must be able to travel up to 40% of the time and work nights and weekends (international travel is a possibility)
Ability to lift up to 50 pounds when preparing event materials for shipment and executing events onsite

Nice To Haves

Knowledge of Workfront is a plus

Responsibilities

Plan and execute event logistics for live events such as Symposia, Advisory Boards, Steering Committee Meetings, and Masterclasses.
Manage venue and vendor sourcing, contract negotiations, food and beverage selection, room block management, onsite staff supervision, event setup and flow oversight, and audiovisual, furniture, and other onsite materials coordination.
Manage event budgets, ensuring proper forecasting and tracking of cost savings for all assigned programs.
Collaborate with the Financial Operations team to process payments and complete live event reconciliations.
Manage shipping of event materials and track supplies inventory in coordination with other members of the Event Management team.
Partner with Program Management and Audience Engagement teams to develop effective onsite marketing tactics to generate onsite event attendance.
Assist with training freelance and Associate Event Management staff on the Live business and internal processes surrounding the planning of our events.
Continuously identify opportunities to improve internal processes and onsite attendee experiences.
Participate in available training opportunities as directed by management.