Event Planning Intern
About The Position
The event planning intern gains practical experience and exposure to administrative tasks and responsibilities by assisting with event and meeting planning, setup and cleanup, and day-to-day administrative duties such as answering phone calls, organizing files, scheduling meetings and preparing documents. This position is intended for a student who is currently pursuing a degree in hospitality, event management or a related field and will assist with the planning and execution of year-end business meetings, a ribbon-cutting ceremony, the holiday employee appreciation party and other year-end celebrations. Our ideal intern demonstrates multitasking, prioritization, time-management and organizational skills. A desire to provide excellent customer service, willingness to assist where needed, and strong communication skills are crucial for success in this internship.
Requirements
- Strong organizational and time-management skills
- Ability to manage multiple projects and competing priorities
- Strong written and verbal communication skills
- Excellent attention to detail and follow-through
- Ability to work efficiently in Microsoft Office 365, including Outlook, Excel, Word and Teams
- Ability to work independently and collaboratively within a team environment
- Strong customer service and interpersonal skills
- Ability to maintain confidentiality and exercise sound judgment
- Ability to adapt to changing priorities and work effectively in a fast-paced environment
- Currently pursuing a degree in hospitality, event management or related field; recent graduates may also be considered
- Completion of at least two event planning or hospitality related courses
- One year of general work experience (professional office environment preferred)
- Current driver’s license and ability to remain insurable under a corporate vehicle liability policy
Nice To Haves
- Coursework or experience in hospitality, event management, business administration or a related field
- Experience supporting events, meetings, customer service activities or hospitality operations
- Familiarity with event registration platforms, scheduling software or project management tools
- Interest in event planning, hospitality management, employee engagement and organizational operations
- Experience working with vendors, event logistics or volunteer coordination
Responsibilities
- Assist with planning and execution of employee, business and community events
- Support coordination of event logistics, timelines, schedules and planning documents
- Assist with venue preparation, event setup, event support and post-event activities
- Coordinate event materials, supplies, catering, transportation and vendor-related logistics, as appropriate
- Maintain event records, planning files, inventories and related documentation
- Assist with communications and coordination among internal stakeholders, vendors and event participants
- Support scheduling, meeting preparation and administrative activities related to event planning initiatives
- Assist with travel-related documentation and coordination, as needed
- Support event evaluation activities and compile information for post-event reviews
- Assist with special projects related to workplace experience, hospitality and event planning
- Perform other duties as assigned
Benefits
- Wages are paid bi-weekly
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What This Job Offers
Job Type
Part-time
Career Level
Intern
Education Level
Associate degree
