Event Planner - Strategic Events

AAA•Westlake Village, CA

9d•$65,000 - $75,000•Hybrid

About The Position

A|T Collective is seeking a highly organized, detail-oriented Event Planner to manage total event planning, coordination and execution for a premier multi-day education and partner engagement event, as well as additional large-scale advisor recognition, brand, training, partner and internal events as assigned. This role will serve as a central planning resource, working closely with internal stakeholders, training leadership, destination partners, hotel partners and event vendors to deliver polished, high-impact event experiences across A|T Collective brands.

Requirements

Prior experience planning corporate meetings, incentive programs, conferences, training events, travel industry events or large-scale customer/partner programs.
Strong project management skills with the ability to manage multiple timelines, vendors, stakeholders and moving parts simultaneously.
Exceptional attention to detail and follow-through, with the ability to track information accurately and keep projects moving forward.
Excellent written and verbal communication skills, including the ability to prepare clear updates, recaps, agendas and event documents.
Experience working with hotels, destination partners, vendors, convention services, audio visual teams and event production resources.
Comfortable working under deadlines and adapting quickly when priorities, details or onsite needs change.
Proficiency with Microsoft Office, especially Word, Excel, PowerPoint and Outlook; experience with event platforms or registration tools preferred.
Must be based in or near Southern California, with the ability to travel as needed.

Nice To Haves

Travel industry, hospitality, supplier relations or advisor-facing event experience preferred.

Responsibilities

Coordinate overall planning and project execution for assigned events, including timelines, budgets, planning documents, stakeholder updates, event flow, agenda development and onsite execution.
Partner with leadership to support training and education-focused event programs, ensuring all logistics are thoughtfully planned and executed, including room setups, schedules, materials, event platforms and onsite needs.
Coordinate venue sourcing, hotel room blocks, meeting space requirements, food and beverage, audio visual, signage, décor, transportation, staffing and event materials.
Manage partner and sponsor logistics, including registration, booth needs, brand assets, presentation timing, meal sponsorships and onsite expectations.
Support attendee registration, communications, rooming lists, dietary needs, travel details, name badges, event app content and other participant-facing materials.
Maintain detailed project plans, production schedules, contact lists, vendor records and budget tracking for all assigned events.
Coordinate with internal teams including Sales, Marketing, Training, Product, and leadership to ensure all event elements are aligned and executed on time.
Travel as needed for site inspections, pre-event planning meetings, onsite setup, event management and post-event wrap-up.
Anticipate needs, identify risks, solve issues quickly and ensure every event reflects the quality, service and professionalism of the A|T Collective brands.
Exercise independent judgement on event budgets, vendor and venue selection, contract terms and onsite decisions, with limited day-to-day supervision.

Benefits

Medical (with prescription)
Vision
Dental
Flexible Spending Accounts
Paid Time Off for Holidays, Vacation, and Illness
Company paid Life Insurance
Long Term Disability
401(k) Plan
AFLAC Plans
Travel Discounts on all Pleasant Holidays packages, Hotel Rooms, Car Rentals, Tours & Activities. Discounts apply to family members and friends too!