Part-time Event Operations Specialist

Alma

5d

About The Position

Alma is hiring an Event Operations Specialist to be the operational backbone behind its growing events engine. This role ensures every in-person dinner, party, and workshop for founders and HR/People teams comes together seamlessly, on time, and at a premium standard. The position is primarily about execution, owning the logistics that make events memorable, including run-of-show planning, venue and vendor coordination, on-site readiness, and budget tracking. The specialist will also be a critical thought partner in strategizing event planning and delivery as the company scales. This role works closely with events, sales, and growth teams to ensure every hosted experience reflects Alma's brand.

Requirements

• Experience running the operational side of high-quality events, professionally or as a student
• Highly organized and able to manage multiple events and vendors in parallel without dropping details
• Strong judgment and ability to stay calm when something on-site doesn't go to plan
• Comfortable owning logistics end-to-end, from planning through breakdown
• Enjoyment in building systems and documentation, not just executing one-off events
• Clear and proactive communication with stakeholders across teams
• Passion for creating memorable event experiences for attendees

Nice To Haves

• Prefer setting strategy over handling logistics and execution
• Enjoy detail-oriented coordination, vendor management, or being on-site for events
• Comfortable with ambiguity or uncomfortable being the person who solves problems in real time when plans change

Responsibilities

• Manage the full operational lifecycle of events: venue sourcing, catering, vendors, AV, run-of-show, merch, and day-of readiness
• Act as the point person on-site, resolving issues quickly and keeping everything running smoothly
• Ensure every event feels premium, thoughtful, and true to Alma's brand
• Create and refine repeatable operational playbooks, checklists, and timelines for different event formats
• Standardize workflows and documentation so events run consistently
• Track budgets, staffing needs, and vendor relationships tied to our events calendar
• Partner with the Events & Partnerships Lead to translate strategy into an operational plan
• Review event requests and stakeholder needs to make sure logistics match the intended experience
• Keep timelines, action items, and follow-ups visible and on track across multiple events running in parallel
• Deliver clear, regular updates on event readiness, risks, and support needed
• Monitor what worked operationally at each event — what caused friction, what saved time — and feed it back into future planning
• Track expenses against budget for each event, flag overages early, and propose budgets for upcoming events based on past spend and scope
• Continuously improve processes as Alma's event cadence grows

Benefits

• Competitive salary based on experience
• A front-row seat to startup growth, with mentorship from legal, tech, and business leaders
• Opportunities to shape internal systems, take on more strategic ownership as you grow, and build something new

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed